Executive Assistant

Does this position interest you? You should apply - even if you don't match every single requirement! We're known as an auto glass company. That's the focus of what we do. But beyond the glass, we're so much more. We'll help you build a fulfilling career and encourage you to have a life. Let us be the best place you'll ever work.

A Brief Overview

The Executive Assistant will manage calendars, handle confidential information with discretion, schedule complex travel arrangements, plan and coordinate meetings, and perform special projects as assigned. The role requires understanding the business and the demands of different parties to be a key partner in providing proactive administrative support.

What you will do

• Filters, organizes and prioritizes a large volume of communications for the executive such as written correspondence, virtual meetings and phone calls.

• Drafts and creates general correspondences, PowerPoint presentations, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.

• Acts as a liaison with other departments and outside organizations, including senior leaders such as CEOs, presidents, and vice presidents to proactively coordinate calendars and anticipate future needs based on changes in the business. Handles confidential and non-routine information using good judgement and explains company policies and procedures when required.

• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for the senior leadership team member and as requested by other members of the departmental leadership team, including managing travel planning for domestic and international travel, including booking air travel, hotel, ground transportation, and other travel coordination for multiple travelers.

• Acts as project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, coordinating communications and events.

• Maintains strong understanding of the business to anticipate needs of the executive and continuously identify conflicts, mitigate problems and improve efficiency.

• Performs other duties as assigned

• Complies with all policies and standards

Education Qualifications

• Bachelor's Degree or equivalent experience Required

Experience Qualifications

• 1-3 years Relevant experience Required

Skills and Abilities

• Exemplary written and interpersonal skills. Must exercise excellent judgment and diplomacy in all interactions with internal and external leaders (High proficiency)

• Superior organizational and prioritization skills; strong follow-through on tasks and works well under pressure. (High proficiency)

• Strong analytical and problem solving skills with the ability to foresee potential problems and contingency plan accordingly. (High proficiency)

• Experience with calendar management, meeting and event planning and preparation of presentations (High proficiency)

• Takes a proactive approach to the job with a passion for making other's jobs easier through proactively anticipating needs. (High proficiency)

• Advance use of Microsoft Office Tools such as Microsoft Outlook, Word, Excel and PowerPoint (High proficiency)

• Extremely resourceful, efficient, and collaborative with a demonstrated ability to work in a complex matrix organization. (High proficiency)

Our people are passionate about what they do, the product they sell, and the customers they serve. If you're looking for an opportunity to be a part of a work family that values collaboration, innovation and dedication, we're the right company for you.

This position description is not all inclusive for every aspect of this role. Reasonable accommodation will be made for individuals covered by ADA, ADEA, FMLA and other laws and regulations in accordance with their requirements. Physical and mental demands are not and should not be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job's essential duties because of an ADA disability. Other qualifications may be required to ensure employment eligibility in accordance with local laws and regulations and with Safelite Group, Inc. policies and practices.

--