CRTEC Program Coordinator

Job Summary:

This position will be a member of the Cancer Research Training and Education Coordination (CRTEC) team within the Cancer Center Administration Office. As a program coordinator on the CRTEC team, you will be responsible for providing program coordination to the Cancer Center CRTEC team. Responsibilities include coordinating CRTEC education programs, assisting in the logistics and planning of CRTEC events, and coordinating with members of other Cancer Center teams on collaborative initiatives including the Operations, Communications, Research, Diversity, Equity, Inclusion and Access (DEIA), Community Outreach and Engagement (COE) and Finance teams. The University of Colorado Cancer Center's vision is to Prevent and conquer cancer. Together. This role and the CRTEC team are vital to the Center achieving its vision.

Key Responsibilities:

Program Coordination: (70%)

• All around coordination of cancer research education programs.
• Maintain the education programs web pages and application portals.
• Manage the programs' application processes.
• Assist with participant recruitment.
• Organize and execute the competitive review process of applicants,
• Work with Program Directors to coordinate mentor-matching processes.
• In collaboration with the CU Evaluation Center, CRTEC leaders and research education Program Directors create, implement and analyze program evaluation and participant tracking surveys and compile program evaluation results and metrics.
• Coordinate with the UCCC HR office to carry out human resources processes for onboarding program participants including hiring, badging and access processes.
• Coordinate travel and housing for out-of-state program participants.
• Work with CRTEC leaders and research education Program Directors to create and implement the program activities, including recruit faculty to present the workshops and lectures, recruit facilitators for the Clinical Translational Workshops and mentoring roundtables, coordinate the Explore Biotech visits in the Bioscience Park, coordinate social and networking events, coordinate peer mentoring activities.
• Other program coordination duties as assigned.

Event and Meeting Planning (20%)

• Organize program events including room reservations, catering, creating program agendas, creating abstract booklets, creating and printing student certificates.
• Assist in development of creative materials such as PowerPoint presentations, webpages, branding, brochures, etc.
• Coordinate with the UCCC Communications office to disseminate programmatic events and announcements.
• Manage program events calendars.
• Other event and meeting management duties as assigned.

Grant, Procurement and Finance (10%)

• Assist program directors and the UCCC grants team in applying for funding, managing the speed types and accounts, and submitting progress and expenditure reports to outside sponsors.
• Assist the UCCC grants staff to compile data for the RPPR and annual progress reports.
• Perform program related procurement tasks including budget and policy adherence, finance report creation and submission, vendor coordination and management, processing honorarium payments for external lecturers, and organizing travel and lodging for program-related travel, invited faculty and others as needed.
• Other procurement and finance duties as assigned.

Additional Duties - Intermediate

• Independently manage the logistics, planning and coordination of cancer research education programs and events, including internal programs and events, conferences, meetings, and various education outreach activities.
• Independently develop creative materials such as PowerPoint presentations, webpages, and other forms of communication materials for the CRTEC office and specific education programs.

Additional Duties - Senior

• Provide consistent and efficient direct operational support to the CRTEC office leadership including the Associate Director and the Assistant Director and other education programs directors.
• Independently perform fiscal responsibilities related to the programs or projects being coordinated

Work Location:

Hybrid- this role is Hybrid, but the employee must be in the United States.

Why Join Us:

The University of Colorado Cancer Center stands at the forefront of cancer research and patient care in Colorado. As the state's only National Cancer Institute (NCI) designated Comprehensive Cancer Center, we hold a prestigious distinction that acknowledges our exceptional contributions to the fields of research, clinical trials, prevention, and cancer control. Our guiding vision is clear: "prevent and conquer cancer. Together." At the heart of our mission is the work to "unite our community to overcome cancer through innovation, discovery, prevention, early detection, multidisciplinary care, and education."

Our more than 300 members, made up of renowned physicians and researchers, conduct patient-centered research to develop innovative, state-of-the-art technologies, and treatments. Crucial to this work is the nearly 300 staff members who help expand the reach of the CU Cancer Center. Our expertise across cancer types helps us provide world-class treatment for common cancers, while offering hope for many patients with difficult or aggressive cancers who have struggled to find treatment options elsewhere.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness

Diversity and Equity:

At the University of Colorado Cancer Center (CU Cancer Center), we deem diversity in thought, perspective, lived experiences, and backgrounds to be essential for understanding and providing world-class health and cancer care to our diverse patient populations. We are, therefore, committed to the intentional development of a diverse, equitable, inclusive, and respectful academic community and workplace. We actively encourage individuals of all races, religions, national origins, genders, gender expressions, sexual orientations, ages, as well as veterans and individuals with disabilities to apply for positions at the CU Cancer Center.

If you are an applicant with a disability, the University will provide reasonable accommodations throughout the employment application process. Please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu to request an accommodation in accordance with the Americans with Disability Act.

Qualifications:

Minimum Qualifications:

Entry Program Coordinator

• Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science or a directly related field from an accredited institution.

Intermediate Program Coordinator

• Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science or a directly related field from an accredited institution.
• One year of professional level experience in a program coordination role within an academic, healthcare and or business-related environment.

Senior Program Coordinator

• Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science or a directly related field from an accredited institution.
• Two (2) years of professional level experience in a program coordination role within an academic, healthcare and or business-related environment.
  
  
  
  • Substitution: A combination of education and related professional experience may be substituted for the bachelor's degree on a year for year basis.
  
  
  
  

Applicants must meet minimum qualifications at the time of application.

Preferred Qualifications:

• Professional and progressively responsible program coordination experience
• Proficient with University of Colorado finance systems (i.e. Peoplesoft, Concur, M@rketplace).
• Experience with Microsoft Office suite and SmartSheet software.
• Experience working in an academic medical setting or secondary science education

Knowledge, Skills and Abilities:

• Exceptional interpersonal skills, particularly ability to connect emotionally with students and scholars who participate in the research education programs
• Present and maintain a professional, polished, and positive demeanor/disposition while working with internal and external partners in a dynamic, high-paced environment.
• Excellent organizational skills and the ability to manage multiple projects at one time.
• Ability to represent the Cancer Center, CRTEC office and the assigned education programs with enthusiasm and professionalism.
• Ability to establish priorities and meet competing deadlines.
• Excellent written and oral communication skills.
• Ability to manage complex logistical problems and situations.
• Strong problem-solving skills.
• Creativity and innovation in designing marketing and communications materials.
• Ability to work independently with minimal supervision to accomplish a variety of tasks and goals with overlapping timelines.
• Proficient with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Knowledge of writing and grammar, including APA style.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position (only use if a cover letter is necessary)

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Adela Cota-Gomez, adela.cota-gomez@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by October 26, 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as

Entry: $45,017-57,262

Intermediate: $48,989-62,314

Senior: $52,961-$67,367

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu .

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.