Assistant Project Manager (2 Year Term)

Department: Facilities Mgmt EV
Salary/Grade: EXS/10

Target hiring range for this position will be between be $90K-$105K per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary:

As a member of the Facilities Capital Programs Unit, the Assistant Project Manager (APM) will be assigned by the Senior Director Capital Programs to support specific capital project(s) under the direction of and reporting to the Director of Construction. The APM will provide support on all project-related activities and will take an active role in the documentation of project requirements and communications with project stakeholders. The APM will be assigned to and will assist the project management team in achieving schedule and budgetary goals of their assigned project(s).

The job performs a range of professional activities to help manage resources and the delivery of a major capital project or a group of smaller projects. With moderate direction from others, follows plans to bring assets online in the most efficient and effective manner.

The role will support the department's mission and values by exhibiting the following: respect, integrity, collaboration, innovation, accountability, civility, and inclusivity. The incumbent will strive to provide excellent service when performing job responsibilities and will adhere to safety rules and promote safe work practices.

Specific Responsibilities:

• Gathers, or assists PM in securing project information from sponsors, unit leaders and FM units.
• Develops budgets, schedules, and cashflow forecasts for assigned projects. Update as necessary throughout the lifecycle of the project.
• Participates in design and construction meetings with sponsors, shop directors, architects, engineers, and contractors. Keeps leadership informed of project progress.
• Assures compliance with contractual obligations, including code and regulatory compliance, quality control, and construction standards. Meets with regulatory authorities as required.
• Manages occupancy activities such as FF&E, tela/data, and move-in..
• Manages prompt turnover of closeout documentation. Assists Facilities Finance in closing project account.
• Maintain issue tracking system and reporting mechanisms. Monitor schedule and financial performance of contractors, consultants, internal shops and other vendors.
• Write and understand contract implementation, project commissioning and final acceptance of assigned projects maintaining quality assurance through project duration.
• Perform other duties and assignments for the department on two separate campuses, as determined by management.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• Bachelor's degree in architecture, engineering or construction management plus 2 years of relevant experience.
• Preparation of project budgets and schedules.
• Previous experience of working on projects or within a project team: documenting processes, procedures and/or requirements.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Understanding of Project Management Systems, roles and relationships
• Written and oral communication skills are essential.
• Proficient knowledge of Computers and data systems, word processing, spreadsheets, and computer aided drafting, Microsoft Windows and other programs.
• Comprehensive understanding of surveys, blueprints, specifications, bidding and contract documentation.

Preferred Qualifications:

• Master's Degree in architecture, engineering or construction management
• Working knowledge of OSHA regulations in a facilities environment.
• Experience working with diverse stakeholder groups.

Preferred Competencies: (Skills, knowledge, and abilities)

• Basic knowledge of Microsoft Project or similar software.
• Ability to use teams to meet project challenges.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.