Graduate Program Coordinator II

The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services. Additional information is available at https://hr.utexas.edu/prospective/benefits.

Administer the graduate program in the Department of Special Education through the effective delivery of programs and services for graduate students. The Graduate Program Coordinator serves as the primary point of contact for graduate students and as the liaison between the graduate students, the College of Education, and the Graduate School.

• Develop and implement standards, expectations, and goals of the department and/or college and serve as liaison to the Graduate School and other university offices.

• Advise and/or mentor students and faculty members in recruitment, admission, academics, progress towards degree, completion rates, professional development, employment, and administrative functions, provides training sessions and presentations to graduate students as well as offer counseling on topics such as financial aid, employment, housing, transportation, insurance, etc.

• Organize and oversee recruiting new students, graduate admissions, and fellowship nominations and awards.

• Advise the Administrative manager on the hiring of Teaching Assistants, Assistant Instructors, Graduate Research Assistants, and similar instructional positions.

• Process scholarships, fellowships, and tuition payments.

• Maintain student records; collect and organize data to assess and evaluate graduate program effectiveness, student retention, grade point averages, and academic outcomes.

• Coordinate student events.

• Assist Graduate Advisor and Graduate Studies Committee.

Bachelor's degree and five years' experience as a Graduate Coordinator at UT Austin or an equivalent institution. Capacity to work independently without substantial guidance. High standards, professional demeanor, professional communication skills, and the ability to compose accurate and timely correspondence. Strong interpersonal skills and ability to establish a good working relationship with graduate students. Ability to work independently and as part of a team, to organize, prioritize, and report on competing projects. Must be able to set and meet deadlines as well as work regular hours and arrive to work punctually on a routine basis. Proficiency in Microsoft Word and Excel, knowledge of university policies and procedures; proficiency in the following UT systems: *DEFINE/*NRRECS/*GSADM, EASI, NRECS, and FRMS; Relevant education and experience may be substituted as appropriate.

Master's degree or higher in a related field. More than five years of experience administering or coordinating a program, at least three of which involved serving as a graduate coordinator. Experience and familiarity with The University of Texas at Austin, its policies and procedures. Evidence of effective communication skills and attention to detail; demonstrated ability to prioritize and track tasks; strong interpersonal skills; ability to write reports and create planning documents.

$60,000 + depending on qualifications

Typical office environment.Limited supervision from the Graduate Adviser, Department Chair, Dean, or their delegate.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required
Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that werenoted above.