Materials and Contracts Coordinator

Responsible for the strategy and execution of all OR/PACU/DSU/Anesthesia/CPD capital equipment plans for BWH Main Campus, Foxboro DSU, and BWFH Perioperative Services. Manages equipment repairs and maintenance for all units, with responsibility for maintaining all required documentation. Responsible for service and repair contract expenditure and leads OR service contract review committee. Also facilitates all logistics work for any OR facility issues as well as renovations.

1. Provides research and input into the preparation of the annual OR capital equipment budget ($7M-$10M+ annually), the equipment maintenance and repair budgets ($5.5M+annually).

2. Leads the service and repair contract committee to balance rising contract costs with operational risk. Responsible for contract budget.

3. Member of the new products committee to evaluate requests for new products alongside clinical representation.

4. Prepares research and analysis on capital acquisition alternatives with recommendations on effective solutions.

5. Provides on-site analysis of contracts and operating needs to the director of business operations.

6. Creates a 5 year capital plan for Brigham Perioperative Services, working along side vendors, departments, and Perioperative leadership.

7. Identifies opportunities for contract consolidation and alignment across Brigham Perioperative Services locations.

8. Develops implementation schedule/plan for capital projects in coordination with Biomed and project managers

9. Develops monthly variance reporting on contract expense for meetings with COO.

10. Works with clinical users to develop specifications for requests and, in partnership with Purchasing, negotiates with vendors to obtain terms that fall within fiscal guidelines.

11. With director of business operations, evaluates lease vs. buy vs. placement agreement options with central MGB contracting.

12. Coordinates trials of all clinical equipment, including appropriate documentation, safety inspections, and notification and in-servicing of users.

13. Primary liaison with Biomedical Engineering on all equipment trials and acquisitions to ensure safety and regulatory compliance.

14. Prepares and maintains all purchasing documentation for capital equipment, including quotes, Biomedical approval, warranty information and evidence of FDA approval.

15. Maintains accurate records of capital expenditures against capital financial plan and provides reports to Director of Business Operations as needed.

16. Coordinates the repair and maintenance of all clinical equipment with Biomedical Engineering and external vendors to insure timely and cost effective repairs and works with clinical users to resolve any issues around availability of equipment.

17. Manages execution of vendor maintenance agreements with appropriate input from Biomedical Engineering, Purchasing and clinical users.

18. Maintains equipment repair tracking records as requested.

19. Ensures that equipment maintenance/repair costs are within fiscal guidelines and reports variances to OR/CSS Director.

20. Assist clinical staff in completion of minor facility renovations.

21. Cross train with OR Business Office positions to ensure full departmental coverage.

22. Performs other duties as assigned.

Qualifications

* High school diploma required.

* Substantial experience in the areas of Operating Room, Nursing or Central Sterile Supply preferred. Knowledge of service and maintenance contract structure, terms, and implementation.

* Prior inventory management/procurement experience preferred.

* Excellent verbal and written communication skills are necessary.

Skills and Abilities Required

* Excellent interpersonal skills are necessary in order to lead and to work effectively with a wide variety of both internal and external personnel and customers.

* The ability to negotiate with all levels of the organization and external forces is necessary.

* Requires knowledge of fiscal management, specifically accounting and auditing and understanding of inventory management principles.

* Must be proficient with Microsoft Word/Excel.

* Must independently resolve most problems encountered.

* Mental effort is often high due to a work stressful environment.

BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.