Training & Communications Officer

Payroll Title: RSCH ADM 4

Job Code: 006207

Job Open Date: 7/3/24

Application Review Begins: 7/19/24

Department Code (Name): RESD

Percentage of Time: 100

Union Code (Name): 99 - Non Represented (PPSM)

Employee Class (Appointment Type): 2 - Staff Career

FLSA Status: Exempt

Classified Indicator Description (Personnel Program): PPS

Salary Grade: 23

Hiring/Budgeted Salary: $95,000-$120,000/yr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Full Salary Range: The full salary range for this position is $85,400- $156,800/yr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Work Location: Cheadle Hall 3227

Working Days and Hours: M-F, 40 hours

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement if applicable: Hybrid (Both UC & Non-UC locations)

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement

The Office of Research is comprised of teams of dedicated professionals who are passionate about supporting UCSB's research mission and ensuring the effective, efficient and compliant administration of a growing portfolio of extramural funding.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.

Brief Summary of Job Duties

Under the direction of the Assistant Vice Chancellor for Research, and in close partnership with campus experts and constituents, the Training & Communications Officer utilizes subject matter expertise and in-depth understanding of best practices in the management of sponsored projects to support the design and conduct of research administration training. The Officer will evaluate training needs and propose the best approach for training delivery, and partner extensively with campus subject matter experts and Office of Research (OR) leads to develop and deliver necessary training and related communications.

The Training & Communications Officer will develop or revise research administration training and communications, develop training materials and webinars, coordinate training sessions and lead training exercises. The role will analyze frequently changing federal, state and university policies and assist in developing guidance for staff, researchers and research administrators. The Training & Communications Officer is responsible for managing content development, delivering trainings, and managing related communications on behalf of OR, including maintenance of website content. This role may be eligible for delegated signature authority.

Required Qualifications

• Bachelor's Degree in a related area and / or equivalent experience / training.
• 5 or more years of research administration experience at a university or institute with a high-volume of contracts and grants, including proposal development.
• 1-3 years of demonstrated experience presenting or instructing, and / or experience mentoring and training others in relevant areas of research administration.
  

Preferred Qualifications

• 2 or more years of experience developing and / or delivering training content and materials relating to administration and financial management of extramural funds

Special Conditions of Employment:

• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Job Functions and Percentages of Time:

• 75% Training Design, Content Development & Delivery: The Training & Communications Officer will design and deliver training content, materials and resources for a comprehensive pre-award and non-financial post award training program. The program will provide training in all aspects of pre-award administration including but not limited to preparation and review of the proposal, review and acceptance of an award, administrative requirements after award, interpretation of federal regulations, and sponsor relations. The training provided will give proposal support staff and campus administrators a comprehensive understanding and detailed knowledge of the complex and constantly changing administrative environment. Topic areas covered will include:
  • Federal regulations (OMB Uniform Guidance)
  • Funding agency policies and requirements
  • Proposal development, including: solicitation review and interpretation of
    guidelines, pre-award resource materials, budget development, electronic
    submission
  • Review of compliance requirements, including: UC policies, financial conflict of
    interest, human & laboratory animal use, certifications, other regulatory
    requirements
  • Award acceptance, including: intake, review of key award terms, issue spotting,
    award setup, project initiation, and lifecycle award administrative requirements.

The incumbent will obtain feedback on training delivery and adjust content or implement changes as appropriate to improve training effectiveness and the trainee experience.

• 25% Operations, Communications & Special Projects: The Officer will monitor and review new funder policies and changing regulations related to sponsored projects administration and will initiate discussion with relevant OR teams to update policies, procedures and central systems and communicate those changes to relevant campus audiences. This role is expected to interface regularly over the first few years with the new campus training team (OFT) as well as the FMM PGM workstream and process design leads, in addition to OR teams, campus constituents and systemwide training colleagues, and to make use of resources and tools provided by systemwide offices and national organizations. The role will routinely collaborate with Sponsored Projects, Research Integrity, and other managers to understand training and communication needs, and then develop and update content. The Training & Communications Officer will work independently and under deadlines to manage multiple concurrent tasks and responsibilities, and to deal with changing priorities, while maintaining personal effectiveness.

UC Vaccination Programs Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information:

UC Santa Barbara COVID-19 Information

University of California Policy on Vaccinations

* Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For more information:

University of California's Affirmative Action Policy

University of California's Anti-Discrimination Policy

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