ASSOCIATE DIRECTOR FOR FINANCE AND ADMINISTRATION

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

Normal business hours are M-F, 8-5. After hours may be needed to meet deadlines.

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Master's degree in a related field such as finance, public administration, business administration, accounting, or human resources. 5+ years of progressive higher education experience in finance, budget management, or human resources.

The Associate Director for Finance and Administration is responsible for the leadership and management of the Institute of Government's financial and administrative operations, across multiple locations, including financial planning and oversight, strategic business planning, resource allocation, internal controls, quality improvement, facilities, and human resources related matters. This position leads the Administration Division which consists of 16 employees who provide financial, human resources, information technology, and facilities management services to over 250 faculty, staff, and student employees. This position also serves as a member of Executive Committee providing guidance and support to the senior leadership team on strategic and operational matters.

* Well-versed in UGA and USG financial, administrative, and human resources policies and procedures.
* Working knowledge of PeopleSoft or equivalent ERP system(s), and experience utilizing data available in these financial software systems to generate accurate reporting and make informed decisions. Ability to easily train on new programs or systems.
* High level financial skills in accounting and budgeting.
* Advanced spreadsheet skills, including manipulation of large data sets, with ability to analyze, summarize, and present financial and narrative information clearly.
* High degree of personal integrity and ability to work with confidential and sensitive information.
* Ability to think and plan strategically and possess a style that works collaboratively within the unit and with a wide variety of constituents across campus with strong oral, written, and interpersonal communication skills.
* Demonstrated management ability and leadership skills with ability to engage and motivate team members.
* Excellent customer service, problem-solving, and decision-making skills.
* Demonstrated ability to work independently and meet strict deadlines.

Regular activities associated with general office work.

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Provides fiscal oversight of the Institute of Government's annual budget composed of diverse funding streams, including revenue from sponsored projects, departmental sales and services, auxiliary services, and private giving.

* Manages the annual budget planning and salary setting process and the MRR Request process.
* Ensures the effective and efficient use of resources to achieve the Institute's mission.
* Assures compliance with all applicable federal, state, and University rules and regulations associated with resource use and acquisition.
* Develops and implements strategies for strengthening and enhancing internal financial controls to safeguard the Institute's assets and resources.
* Collaborates with and serves as the Institute of Government liaison to central university units such as the Office of Legal Affairs, Sponsored Projects Administration, Human Resources, Open Records, and Finance Division.
* Serves as the unit level reviewer and approver for all sponsored projects that are uploaded to the Grants Portal, as well as all UGA Financials, UGAmart, and OneUSG Connect transactions.
* Provides oversight of all State and Foundation funds.
* Establishes monitoring processes over all financial transactions.
* Provides guidance to Institute of Government employees and problem-solves issues related to all financial and administrative matters as they arise.
* Monitors, evaluates, and provides internal guidance for the implementation of new University/ PSO policies and procedures.

Leads the Administration Division which consists of 16 employees who provide financial, human resources, information technology, and facilities management services to over 250 faculty, staff, and student employees.

* Organizes, develops, and administers the financial, human resource, and administrative services of the Institute of Government to reach institutional goals.
* Serves as Institute-wide principal advisor regarding financial, budgetary, human resource, and administrative issues.
* Ensures cross-training of all functions.
* Instills a culture of continuous improvement to identify opportunities for improvement and alignment of processes to reflect strategic priorities.
* Creates and implements the use of employee resources guides, templates, internal policies and procedures, trainings, and adjusted workflow processes to improve the accuracy, efficiency, and completeness of financial transactions, reduce administrative burdens, and ensure compliance with university policies and procedures.

Provides guidance and support to the senior leadership team.

* Assists the Director with fiscal and administrative oversight of all financial, human resources, personnel, information technology, and facilities matters, as well as, policy and procedural compliance.
* Serves as a member of Executive Committee providing guidance and support to the senior leadership team on strategic and operational matters.
* Creates financial and personnel data reports to support strategic planning, business decision-making, and management oversight of operations.