Administrative Specialist - Pharmacy

Administrative Specialist - Pharmacy (R0087346)

In a large and dynamic healthcare environment, exceptional administrative professionals help leaders stay focused on delivering outstanding patient care. This role offers the opportunity to become a key partner to pharmacy leadership while helping coordinate operations that support hundreds of team members across UVA Health's pharmacy enterprise.

As an Administrative Specialist, you will provide high-level administrative and operational support to pharmacy leaders while contributing to onboarding, scheduling, departmental coordination, and workflow management. This is an ideal opportunity for a healthcare administrative professional who enjoys variety, independence, and meaningful collaboration within a complex healthcare organization.

The Role

This full-time, on-site position supports three pharmacy enterprise directors and plays an important role in helping a large, geographically distributed pharmacy operation run efficiently. Supporting teams across inpatient, outpatient, infusion, clinical, and business service areas, you will serve as a trusted resource for leaders while helping coordinate critical administrative and operational activities.

In a typical day, you may:

• Manage complex leadership calendars, scheduling priorities, and meeting coordination.

• Organize department meetings, leadership forums, and town hall events.

• Support onboarding activities and scheduling for new pharmacy team members.

• Assist with requisitions, financial processes, approvals, and operational workflows.

• Coordinate communication and administrative activities across multiple pharmacy locations.

• Maintain office operations, administrative resources, and supply management.

• Anticipate leadership needs and proactively address administrative challenges.

• Partner with a growing administrative support team to improve efficiency and standardize processes.

This role offers significant visibility to senior pharmacy leadership, exposure to a healthcare operation supporting more than 650 pharmacy professionals, and the opportunity to contribute beyond traditional administrative support functions. Success in this position comes from strong organization, attention to detail, professionalism, adaptability, and the ability to manage multiple priorities with confidence.

Why UVA Health

UVA Health is one of the nation's leading academic health systems, bringing together world-class patient care, education, and research. As part of this mission-driven environment, administrative professionals play a vital role in supporting the people and operations that make exceptional care possible.

What makes this opportunity stand out:

• Direct partnership with pharmacy executive leadership, providing meaningful exposure to strategic initiatives and operational decision-making.

• Broad organizational impact through support of a complex pharmacy enterprise spanning multiple care settings.

• Opportunities to influence and improve onboarding, administrative workflows, and departmental processes.

• A collaborative and expanding administrative support structure that values teamwork, professional growth, and shared success.

• The stability, resources, and career opportunities of a nationally recognized academic health system.

• The chance to contribute to an organization committed to innovation, excellence, and advancing healthcare.

For professionals seeking more than calendar management and routine administrative work, this position provides a unique opportunity to become a highly valued operational partner within a growing pharmacy organization.

Why People Love Living in Charlottesville

Nestled in the foothills of the Blue Ridge Mountains, Charlottesville offers an exceptional quality of life with an appealing blend of natural beauty, culture, and community. Residents enjoy easy access to hiking, cycling, wineries, outdoor recreation, and scenic mountain views while benefiting from the amenities of a vibrant university town. The area is known for its award-winning restaurants, local arts scene, family-friendly neighborhoods, and convenient access to major metropolitan areas throughout the Mid-Atlantic. For professionals seeking both career fulfillment and lifestyle balance, Charlottesville offers the best of both worlds.

MINIMUM REQUIREMENTS:

Education: High School Graduate or equivalent required.

Experience: 3+ years relevant experience required.

Licensure: None required.

PHYSICAL DEMANDS:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Benefits

• Comprehensive Benefits Package: Medical, Dental, and Vision Insurance
• Generous Paid Time Off
• Retirement Savings
• Long-term and Short-term Disability
• Health Saving Plans, and Flexible Spending Accounts
• Certification and Education Support

UVA Health is a world-class Magnet Recognized academic medical center and health system with a level 1 trauma center. 2023-2024 U.S. News & World Report "Best Hospitals" guide rates UVA Health University Medical Center as "High Performing" in 5 adult specialties and 14 conditions/procedures. We are one of 70 National Cancer Institute designated cancer centers. UVA Health Children's is named by 2023-2024 U.S. News & World Report as the best children's hospital in Virginia with 9 specialties ranked among the best in the nation. Our footprint also encompasses 3 community hospitals and an integrated network of primary and specialty care clinics throughout Charlottesville, Culpeper, Northern Virginia, and beyond.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.