Production and Metadata Assistant

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Mon-Fri, 8 hrs/day

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

High school diploma or equivalent

Completion of college-level coursework in a related field; or relevant certifications; or equivalent professional experience.

Experience with production management and/or marketing tasks in a publishing environment.

The Production and Metadata Assistant reports to the Assistant Director for Publishing Operations and the Digital Publishing and Metadata Manager. This position is responsible for completing a variety of tasks supporting the production of e-books and print books; assisting with critical metadata to enhance title discoverability and file delivery for the University of Georgia Press; and creating and maintaining content for and troubleshooting errors on the press's website. The person in this position is a key asset to the production team and the marketing and sales team.

Typical for office environment

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Arranges for accessibility remediation for backlist e-books by sending existing epub and PDF e-book files for books previously published by UGA Press to accessibility remediation vendor(s). Works with vendor(s) and EDP staff to troubleshoot any issues that arise during the remediation process. Performs quality checks on remediated e-book files. Uploads files to press's distribution platform (CoreSource). Requests Purchase Orders as needed. Approves vendor invoices.

Arranges for digitization of assigned undigitized backlist titles by sending hard copies of books to scanning vendor(s) for the creation of accessible e-book files and print-ready files for POD (print-on-demand) book production. Performs quality checks on print files and e-book files returned by vendor(s). Uploads e-book files to press's distribution platform (CoreSource). Coordinates creation of cover mechanicals for print editions. Updates statuses in press-wide title management system (BiblioSuite).

Prepares and submits print files for assigned titles to multiple POD vendors by searching file archive for final print-ready text and cover filesand making necessary updates to formatting.

Assists with data entry and quality control in the Press's databases, CoreSource and BiblioSuite, our digital asset management and metadata distribution partners. Coordinates e-book releases between Production and Marketing departments. Assists in large-scale metadata projects. Troubleshoots errors and facilitates communication between systems.

Updates the press website, including online sales promotions, exhibit landing pages, events, digital catalogs, and exam and desk copy requests. Helps troubleshoot website tickets. Ensures compliance with global vendor accessibility standards, including Amazon, the ADA Title II update, European Accessibility Act ( EAA) requirements and others.

Maintains flexibility and awareness of changes and needs in the department and organization by assuming similar duties and responsibilities as assigned