Production & Estimating Administrator

Description

Position Identification:

Non-Exempt

Reports to: Terry Kinsey

Position Summary:

Provide comprehensive administrative support to all departments, with a focus on the estimating and production departments, regarding the day-to-day operations of the operating unit. Serve as a resource for the President, by providing information, answering questions and assisting with administrative projects as needed.

Job Functions:

• Plan, organize, and establish objectives and goals for projects assigned.

• Perform general administrative functions related to sales estimates, including typing quotes and responding to administrative needs of the sales force.
• Creates purchase orders prior to material purchase.
• Coordinate scheduling of all material, equipment, and ancillary items as needed.
• Demonstrate flexibility to change direction of priorities as directed.
• Communicate issues promptly as they arise (vendors and company personnel).
• Process information as it is presented and communicate information to authorities timely.
• Input all information into appropriate databases and applications timely.
• Create project submittals as required.
• Prioritize and manage assignments with little direction.
• Meet deadlines and forecast and communicate any obstacles or barriers.
• Follows instructions, guidelines, and procedures consistently.
• Manage multiple projects, setting priorities as needed.
• Looks for potential customers or job opportunities with each interaction.
• Create professional documents to support all business objectives.
• Use technology provided.
• Organize all data, analytical and verbal, into usable information.
• Work alone or in groups as directly.
• Track all orders related to specific jobs.
• Handle confidential, non-routine information, maintaining confidentiality with a high level of integrity.
• Coordinate with Accounts Payable on filing or other administrative projects as required.
• Operate multi-line phone system and greet front office visitors.
• Make travel arrangements as needed.
• Maintain common areas including conference rooms, reception area, kitchen.
• Maintain office supply inventory and order new supplies.
• Sort and distribute incoming mail.
• Responds to building maintenance requests.

• Perform other related duties as assigned.

Knowledge, Skills & Experience (Essential):

• High School Diploma or equivalent
• Knowledge of office-related practices and procedures
• Computer skills and knowledge of office software packages including Microsoft Office Suite
• Ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with associates
• Proficiency with Microsoft Word and Excel, including strong attention to detail

Knowledge, Skills & Experience (Desirable):

• Bachelor's degree or equivalent experience
• Knowledge of business and management principles
• Previous experience with supporting a sales department

Key Competencies:

• Superb communication skills
• Sound judgment and ability to make decisions
• Well organized; Adept at planning work and managing time
• Extreme attention to detail and high level of accuracy
• Initiative
• Integrity
• Adaptability
• Professional demeanor, including refusal to engage in gossip
• Willingness to learn
• Teamwork and collaboration

Occupational Health and Safety:

• Compliance with workplace policies and procedures for risk identification, risk assessment and risk control
• Active participation in activities associated with the management of workplace health and safety
• Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace

Working Conditions:

Physical surroundings: Office environment with typical office machines and exposure to noise and temperature.

Physical Effort: Extensive sitting, standing, walking. Repetitive keying, typing. Occasional lifting not to exceed 50 pounds

Travel: None

Hours: Normal business hours