Executive Operations Professional

Job Summary:

Do you thrive behind the scenes, bringing structure to complex priorities and helping leaders and teams succeed? We are looking for an organized, resourceful professional who can anticipate needs, build trusted relationships and keep important work moving forward.

About the Role

Join Information Strategy and Services (ISS) as an Executive Operations Professional, providing high-level executive and administrative support to the CIO and coordinated operational support for the ISS Executive Leadership Team and Executive Director of AI Strategy. This role manages complex calendars and executive priorities, and coordinates department-wide events, meetings, materials, and routine business processes that help ISS operate effectively and support the university's mission.

This position sits at the center of leadership priorities and organizational activities across ISS. You will work with executives, senior leaders, campus partners, and teams across the organization while helping create consistent, well-coordinated experiences for employees and stakeholders. The role offers variety, visibility, and opportunities to improve how work gets done.

What You'll Do

• Provide executive and administrative support to the CIO and coordinated operational support to the ISS Executive Leadership Team and Executive Director of AI Strategy, including calendar management, executive priorities, scheduling, and related administrative activities.

• Coordinate executive and leadership meetings, including agendas, materials, logistics, stakeholder communications, and follow-up actions.

• Serve as a liaison among ISS leadership, staff, campus partners, vendors, and external stakeholders to support communication and operational coordination.

• Support cross-functional administrative and business processes, including interview scheduling, routine purchasing and procurement coordination, request tracking, and documentation.

• Coordinate logistics for department-wide meetings, events, and engagement activities, including ISS Town Halls, ISS Summits, IT and ISS Leaders Meetings, and other special initiatives. Responsibilities include scheduling, room reservations, catering, AV coordination, materials, and post-event follow-up.

• Create and maintain clear, audience-appropriate content and digital or print resources for ISS initiatives, programs, events, and organizational priorities.

What Success Looks Like

• Build trusted relationships with leaders, staff, campus partners, and stakeholders.

• Demonstrate initiative and ownership while working independently.

• Approach challenges with curiosity, creativity, and a solutions-oriented mindset.

• Operate with professionalism, discretion, and sound judgment.

• Contribute positively to a collaborative, service-focused culture.

• Seek opportunities to improve processes, communications, and the overall employee experience.

Ready to make an impact? If you enjoy bringing clarity to complex work, supporting leaders and teams and improving the way an organization operates, we want to hear from you.

Work Location:

Hybrid - This position is eligible for a hybrid work environment. AMC ISS strives to support flexibility while also recognizing the value of in-person collaboration. Employees in this role are generally expected to work on campus three days per week, with additional on-campus presence as needed based on business needs, meetings, activities, or other work requirements. The specific hybrid schedule will be determined in coordination with the supervisor. The work schedule will be based around core working hours in Colorado Mountain Time.

Why Join Us:

Information Strategy and Services (ISS) partners across the campus to deliver information technology services that empower teaching, learning, research, and patient care. ISS is organized into three core functions: Technology & Infrastructure, Security & Compliance, and Business Strategy. Together, we connect service and technology.

Our work is guided by six shared principles that connect our teams and shape how we serve our customers:

• Curiosity- Explore beyond one's own experience and environment.

• Compassion- Demonstrates empathy, understanding, and respect for all people.

• Collaboration- Partner well beyond our space and build partnerships to achieve organizational results.

• Commitment- Dedication and engagement one has to their job, team, organization and university.

• Competence- Know our craft and be committed to continuous improvement and learning.

• Confidence- Be empowered and assured to represent our customers and their needs.

Active investment in our culture and our people is foundational in developing and delivering service excellence. To cultivate a people centric workplace, we do the following:

• Growth & Development: Our Workforce Development Program builds critical skills and supports career advancement.

• Empowered Managers: Leaders are trained in coaching and team effectiveness to drive success.

• Open Communication: Stay connected through monthly town halls and annual summits.

• Wellness Focus: We prioritize employee well-being with supportive wellness initiatives.

• Coaching Culture: Continuous learning and feedback are part of how we grow together.

• Flexible Work: We offer flexible arrangements whenever possible to support work-life balance.

Click here to find out more about ISS's Culture

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off - vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

PROFESSIONAL

Education:

• A bachelor's degree in business, education, human resources, organizational development or a directly related field from an accredited institution.

• Substitution: A combination of education and related professional experience may be substituted for the bachelor's degree on a year-for-year basis.

Experience:

• 1 year of professional level experience providing administrative or operational support to leaders, including responsibility for coordinating meetings and events, managing calendars, and handling confidential or sensitive information.

SENIOR

Education:

• A bachelor's degree in business, education, human resources, organizational development or a directly related field from an accredited institution.

• Substitution: A combination of education and related professional experience may be substituted for the bachelor's degree on a year-for-year basis.

Experience:

• 2 years of professional level experience providing executive support to executive-level leaders, including responsibility for managing complex calendars, coordinating executive meetings and events, and handling confidential or sensitive information.

• Experience using Microsoft 365 tools, including Outlook, Teams, SharePoint, Word, Excel, and PowerPoint.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience working in higher education, academic medicine, information technology, public sector, or a complex organizational environment.

• Experience developing communications, presentations, and other audience-facing materials across multiple channels and formats.

• Experience supporting human resources processes such as interview scheduling, candidate communications, and candidate visit logistics.

• Experience supporting procurement, basic vendor coordination, or routine business operations processes.

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills and Abilities:

• Ability to interact professionally and effectively with senior leaders, executives, and external stakeholders.

• Ability to assess competing priorities and make sound decisions in fast-paced executive environment.

• Ability to manage multiple priorities while coordinating executive calendars, meetings, communications, materials and operational activities with strong attention to detail.

• Strong written and verbal communication skills, including ability to develop and maintain professional communications, presentations, meeting materials and digital content for diverse audiences.

• Proficiency with Microsoft 365 tools, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.

• Ability to use modern productivity and AI-enabled tools to improve efficiency, communications and administrative processes.

• Ability to support basic purchasing and procurement by gathering information, tracking requests, coordinating with vendors and internal partners and maintaining accurate records.

• Ability to coordinate event logistics, including scheduling, room reservations, audiovisual support, catering materials and communications.

• Ability to document processes, maintain tracking tools and improve administrative workflows.

• Ability to work independently and contribute effectively within a collaborative team.

How to Apply:

We value the thoughts you put into a Cover Letter and would like to see your

Resume, and List of References. For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to:

ISS Human Resources

iss-humanresources@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by 11/5/2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

• Professional: $56,995 - $66,000

• Senior Professional: $61,616 - $72,000

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.