Accounts Payable Coordinator

Education Requirements

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Relevant accounting coursework or professional training is a plus.

Experience Requirements

• Minimum 1 year of Accounts Payable, Accounting, Bookkeeping, or Finance experience required.
• Experience processing vendor invoices, employee expense reports, and account reconciliations preferred.
• Experience working with ERP systems and accounting software required.
• Food manufacturing or food industry experience is a plus.

Preferred Qualifications

• Strong attention to detail with exceptional organizational and time management skills.
• Advanced Microsoft Excel skills, including VLOOKUPs, Pivot Tables, and data analysis.
• Excellent written, verbal, and interpersonal communication skills.
• Team-oriented with a professional, customer service-focused approach.
• Self-motivated learner with strong problem-solving and analytical abilities.

Physical Capabilities

• Ability to sit and work at a computer for extended periods throughout the workday.
• Ability to operate standard office equipment, including computers, printers, scanners, and telephones.
• Ability to occasionally lift and carry office materials up to 20 pounds.
• Ability to maintain reliable attendance in a fully onsite work environment.

Job Duties

• Process accounts payable transactions by matching vendor invoices to receiving documentation and accurately entering data into the ERP system.
• Investigate and resolve invoice discrepancies, payment issues, and vendor inquiries in a timely manner.
• Schedule and process vendor payments according to company policies, cash management guidelines, and vendor terms.
• Print, distribute, and maintain payment records while maximizing available payment discounts.
• Review vendor statements, maintain W-9 records, process employee expense reports, perform account reconciliations, support month-end close activities, maintain accounts payable files and reports, and assist with special projects as needed.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.