Financial Operations Supervisor

Job Description

The Finance Team provides centralized operational finance support, procurement oversight, transaction processing, compliance management, and operational workflow support to departmental leadership and stakeholders. The Financial Operations team partners closely with UCSF Health, the School of Medicine Dean's Office, Supply Chain Management, and departmental leadership to ensure compliant, efficient, and customer-focused operational finance services.

Responsible for supervising the department's operational finance and transactional support activities, including procurement operations, reimbursement processing, purchasing approvals, accounts payable workflows, ledger verification, operational reconciliations, fiscal close support, and financial systems administration.

Provides leadership and direction to Financial Services Analysts supporting departmental operational activities across UCSF Health, ZSFG/Oakland, faculty projects, research administration, and central departmental operations.

Exercises independent judgment in resolving operational finance issues, implementing internal controls, interpreting University policy, managing compliance risks, and overseeing high-volume financial transaction workflows.

Acts as departmental subject matter expert for procurement policy, operational finance procedures, financial systems workflows, and internal controls.

Qualifications

Required Qualifications * Bachelor's degree in related area and / or equivalent experience / training. * Minimum 5 years of progressively responsible operational finance, procurement, accounting operations, or financial services experience. * Minimum 3 years of experience as a lead/supervisor/manager, managing operational finance or financial services staff. * Advanced knowledge of financial transactions and financial systems, as well as related policy, accounting and regulatory compliance requirements. * Proficiency in the advanced usage and functions of spreadsheet and database software. * Strong interpersonal skills, service orientation, ability to multi-task effectively in a varied, high volume environment, judgment and decision-making, reasoning, ability to develop original ideas to solve problems, and effective verbal and written communication skills. * Strong knowledge of human resources policies and procedures. * Ability to manage changing priorities, and manage staff time and efforts accordingly. * Thorough knowledge and understanding of internal control practices and their impact on protecting University resources. * Advanced spreadsheet, database, and systems proficiency. * Demonstrated ability to develop operational process improvements and workflow efficiencies. Preferred Qualifications * Advanced degree in related field. * Experience in academic healthcare, higher education, or complex matrix organizations. * Experience with UCSF financial systems including BearBuy, MyExpense, MyReports, PeopleSoft, and UCPath. * Experience managing operational compliance programs and audit coordination activities. * Experience in healthcare finance or academic medicine.