Administrative Assistant

The Administrative Assistant provides a wide variety of administrative and clerical support services to an organizational unit, and works under moderate supervision in performing a variety of tasks that require a degree of independent judgment and discretion.. This position may assist in the preparation and control of records and reports regarding operations, personnel changes, etc. Administers programs, projects, and/or processes specific to the operating unit served. Duties may be complex in nature and may involve access to confidential information, as well as include normal administrative activities such as typing, scheduling appointments, maintaining supervisor's calendar, screening calls, etc.

Hourly Rate: $20-26 depending on years of experience

• Drafts correspondence and memos for supervisor's signature; utilizes word processing and graphics software to format and generate various materials including correspondence and memos; prepares slides and transparencies.
• Assists staff in performance of duties; serves as informational resource in regard to the more difficult inquiries or problems.
• Maintains manager's calendar and schedule; makes appointments; makes travel arrangements; assists in planning and implementing conferences and special events.
• Reads and determines disposition of incoming mail; composes correspondence for routine inquiries; prepares letters and packages for mailing.
• Conducts basic research for supervisor; compiles, analyzes, and summarizes information for reports and correspondence.
• Receives incoming phone calls by providing information, taking messages, screening requests on behalf of supervisor, or referring calls to appropriate person; places calls for administrative personnel.
• May monitor budgetary spending by verifying charges against budget and reconciling accounts on a monthly basis, or as needed.
• Provides procedural information and answers inquiries related to operational; and substantive matters.

• Knowledge of office procedures and equipment.
• Ability to maintain calendar and schedule.
• Knowledge of Microsoft Office.

• Minimum of two (2) in clerical, accounting, or similar positions.

  • Six (6) months experience in the use of spreadsheets and word-processing applications.

• Certification in office administration or equivalent experience, preferred.
• Payroll Experience
• Invoice Experience

We value our employees and are committed to providing a comprehensive benefits package that supports your health, well-being and financial future.

Here is a brief overview of what we offer:

• Market Competitive Pay
• Extensive Paid Time Off and (9) added Holidays
• Excellent Healthcare, Dental and Vision Benefits
• Long/Short Term Disability Coverage
• 401(k) with a company match
• Maternity and Paternity Leave
• Additional add-on benefits/discounts for programs such as Pet Insurance
• Tuition Reimbursement and continued education programs
• Excellent opportunities for advancement in a stable long-term career