Part-time Project Coordinator (Research Assistant) - Data Systems and Evaluation, UMKC School of Nursing and Health Studies

University of Missouri-Kansas City School of Nursing and Health Studies

Department of Health Sciences

For more information about the UMKC School of Nursng and Health Studies, visit: https://sonhs.umkc.edu/

UMKC is rated R1 by the Carnegie Research Classification of Institutions of Higher Education.

The 12-month, part time (70% FTE - 28 hours per week) Project Coordinator (Research Assistant) - Data Systems and Evaluation position will support the implementation of a federally funded, national multi-site evaluation conducted by the University of Missouri-Kansas City in partnership with the Health Resources and Services Administration HIV/AIDS Bureau (HRSA HAB).

The project serves as the Evaluation Provider for the SPNS initiative, A National Evaluation Model for Scaling HIV Care Engagement and Retention Strategies. The initiative will use a mixed-methods implementation science approach to evaluate strategies designed to improve linkage, engagement, and retention in HIV care across participating Ryan White HIV/AIDS Program implementation sites. The evaluation will examine implementation processes and outcomes, client and service outcomes, cost, sustainability, adaptations, barriers and facilitators, and contextual factors influencing implementation.

The Project Coordinator will play a central role in developing and maintaining the project's evaluation infrastructure, coordinating data collection and submission processes, monitoring data quality, supporting qualitative research activities, and assisting implementation sites with evaluation systems and reporting requirements.

Essential Duties and Responsibilities

Data Systems and Data Management

• Support the development, implementation, and maintenance of secure project data systems.
• Build, test, maintain, and update REDCap, Qualtrics, and related electronic data collection tools.
• Develop and maintain data dictionaries, data collection forms, submission templates, tracking systems, and site reporting tools.
• Coordinate data submission workflows with implementation-site evaluation staff.
• Monitor the completeness, accuracy, timeliness, and consistency of submitted data.
• Conduct routine data quality checks and assist with identifying missing values, duplicate records, out-of-range values, inconsistencies, and documentation concerns.
• Assist with data cleaning, documentation, coding, and preparation of datasets for analysis.
• Support the development of dashboards, site-specific reports, feedback reports, and other data summaries.

These responsibilities directly reflect the staffing plan, which assigns the Project Coordinator responsibility for REDCap/Qualtrics systems, data submission processes, data quality monitoring, data cleaning, and site-facing evaluation tools.

Qualitative Research and Evaluation

• Support qualitative data collection activities, including interviews, focus groups, field notes, and implementation assessments.
• Coordinate interview and focus-group scheduling, tracking, transcription, file management, and documentation.
• Prepare qualitative data for coding and analysis.
• Participate in qualitative coding, codebook development, memoing, data synthesis, and related analytic activities as assigned.
• Assist the evaluation team in documenting implementation barriers and facilitators, adaptations, fidelity, implementation strategies, workflow changes, and emerging site needs.
• Support integration of qualitative information with quantitative evaluation findings.

The broader evaluation uses qualitative implementation data alongside quantitative data to understand implementation progress, adaptations, barriers, facilitators, fidelity, and differences across sites.

Site Evaluation Support and Technical Assistance

• Serve as a resource for implementation-site staff regarding data collection tools, REDCap access, reporting requirements, and project evaluation procedures.
• Assist with onboarding and training site-level evaluation personnel.
• Help develop training materials, user guides, standard operating procedures, data dictionaries, templates, and other technical-assistance resources.
• Participate in evaluation meetings, technical-assistance calls, office hours, site meetings, and learning sessions as appropriate.
• Track site data submissions, data quality issues, and evaluation-related technical-assistance needs.
• Assist project leadership in identifying and resolving data collection and reporting problems.

The project anticipates substantial site-level technical assistance related to REDCap, data collection timelines, clinical data abstraction, process tracking, cost reporting, confidentiality, and data quality.

Research and Evidence Review Activities

• Support systematic reviews, rapid evidence reviews, and other evidence synthesis activities conducted by the project team.
• Assist with literature searches, citation management, title and abstract screening, full-text screening, data extraction, and preparation of evidence tables as assigned.
• Maintain organized documentation of review procedures and results.

The project's pre-implementation phase includes a systematic review of evidence-based, evidence-informed, and emerging interventions using Covidence and PRISMA procedures.

Human Subjects and Regulatory Support

• Assist project leadership with preparation and organization of IRB and regulatory documentation.
• Maintain tracking information related to IRB approvals, reliance agreements, amendments, staff training, data use agreements, and related project requirements as assigned.
• Follow all project policies governing confidentiality, protected health information, secure data transfer, and access to sensitive information.
• Complete required CITI, HIPAA/privacy, and project-specific data security training.

Because the project involves multi-site evaluation and potentially sensitive client information, staff handling identifiable or sensitive information must complete appropriate human-subjects and data-security training.

Project Coordination and Documentation

• Work closely with the MPIs, Project Manager, postdoctoral fellows, site-level evaluation personnel, and other project staff.
• Maintain organized project files, evaluation documentation, tracking tools, and research materials.
• Assist with monitoring progress toward project milestones and deliverables.
• Participate in regular project-team meetings and communicate project needs, data concerns, and emerging issues to project leadership.
• Provide additional project coordination support as needed to ensure timely completion of evaluation activities.

Dissemination and Reporting

• Assist with preparation of HRSA reports, evaluation summaries, presentations, tables, figures, and other project deliverables.
• Support development of conference presentations, manuscripts, technical reports, implementation briefs, and dissemination materials.
• Assist with translating evaluation findings into accessible materials for implementation sites, HRSA HAB, the ITAP, Ryan White HIV/AIDS Program audiences, and other stakeholders.

The project includes monthly reporting, analytic summaries, presentations, manuscripts, briefs, implementation materials, and other dissemination products

Minimum Qualifications

• Bachelor's degree in health sciences, public health, social sciences, behavioral sciences, or a closely related field.
• Experience supporting research, program evaluation, public health programs, or related projects.
• Demonstrated ability to organize and manage complex projects, data, and documentation.
• Experience with electronic data collection or survey platforms.
• Strong written and verbal communication skills.
• Strong attention to detail and ability to identify and resolve data or documentation problems.
• Ability to work both independently and collaboratively as part of a multidisciplinary team.
• Ability to manage multiple responsibilities and meet established deadlines.
• Ability to maintain confidentiality and appropriately handle sensitive information.

Preferred Qualifications

• Experience using REDCap and/or Qualtrics.
• Experience with research data management, data cleaning, or quality assurance.
• Experience with qualitative research, including interviews, focus groups, transcription management, coding, or qualitative analysis.
• Experience conducting systematic or literature reviews.
• Experience working on federally funded research or evaluation projects.
• Familiarity with HIV services, Ryan White HIV/AIDS Program activities, implementation science, health services research, or community-based public health evaluation.
• Experience developing reports, dashboards, research presentations, or other dissemination products.

To be considered, you must complete the application at https://www.umkc.edu/hr/careers/ including Legal Name, US employment eligibility, and current contact information. Upload all application materials (a letter of interest, curriculum vitae, a list of references).

If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.

For questions about the position, please contact umkcfacultysearch@umkc.edu include the Job Identification number 61044 and name of the position.

Handling of Application Materials

After initial review by the committee all uploaded materials may be shared with all faculty in the prospective home department. For affiliations and joint appointments materials may be shared with all faculty in all departments involved.

This position is open until filled

Employment visa sponsorship is not available for this position.

This position is not eligible for University benefits. Individuals in non benefit eligible positions may choose to participate in the Tax Deferred Annuity Plan (403b). For information about this plan, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement/retirement/core-voluntary-plans

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.