Admin Assistant to Dir

The UNM HSC Human Research Protections Office (HRPO) is seeking a goal-driven, detail-oriented individual to join our team as an Administrative Assistant to the Director, with responsibilities that also include support for Single IRB (sIRB), Administrative Review, and Post-Review functions. The HRPO supports three UNM HSC Human Research Review Committees (HRRCs) and promotes the safety and protection of individuals involved in human research by providing support, guidance, and education to facilitate ethical and scientifically sound research.

Essential Duties and Responsibilities

• Provide administrative and programmatic support to the HRPP Director.
• Provide administrative and programmatic support to the HRPO and its staff
• Prepare correspondence and reports for submission to regulatory agencies and institutional leadership, including the Chancellor, Executive Vice Chancellor, and Human Research Review Committee Chairs.
• Review, process, and reconcile invoices related to HRPO services in accordance with established policies and procedures.
• Manage HRPO calendars, scheduling, and meeting coordination.
• Perform administrative functions including filing, records management, telephone support, updating HRRC membership rosters, and assisting with special projects related to the Human Research Protections Program (HRPP).
• Provide support for Single IRB (sIRB) activities, including assisting with reliance agreements and related documentation when the HRRC serves as the IRB of record and when another institution serves as the IRB of record. Collaborate with investigators, institutions, and external entities nationwide and internationally.
• Provide backup support for Administrative Review functions during staff absences. Maintain working knowledge of Administrative Review processes and provide guidance and assistance within the Huron IRB and Click COI systems.
• Support Post-Review activities, including coordinating HRRC meeting attendance, preparing meeting technology and materials, and assisting with preparation and distribution of determination letters through Huron IRB, including study closures and investigator additions or removals.
• Serve as the primary reception contact by greeting and directing visitors.
• Monitor and manage the HRPO shared email inbox and main telephone line, responding to inquiries or directing them to appropriate staff members.
• Assist with management of departmental calendars, including scheduling researcher education sessions, consultations, staff leave, meetings, and special events.
• Draft and prepare program correspondence, reports, newsletters, and other communications.
• Maintain inventory of office supplies and coordinate purchasing and restocking activities. Will conduct purchasing for the office and other departments as needed.
• Perform other duties as assigned.

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• If located at the UNM Children's Campus, successful candidate must pass a comprehensive post-offer, pre-employment criminal and New Mexico Children, Youth and Families Department (CYFD) fingerprint background check, and a continued successful status will be verified by periodic future background checks.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Bachelor's degree preferred.
• High level of proficiency with computer applications, including Adobe Acrobat and Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong attention to detail and organizational skills.
• Experience with data entry and records management.
• Excellent customer service and telephone communication skills.
• Ability to understand, interpret, and follow written and verbal instructions, policies, and procedures.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• Demonstrated ability to exercise discretion and maintain confidentiality when handling sensitive information.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

To receive full consideration, applicants must include:
Completed application submitted through the official UNMJobs site
Current resume
Cover letter (specifically addressing your ability to meet the "Additional Requirements" and "Preferred Qualifications" listed above)
Contact information for three (3) professional references (required at the time of application submission)

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.