(Hybrid) Clinical Research Coordinator III - WVU Cancer Institute

The WVU Cancer Institute is currently accepting applications for a (Hybrid) Clinical Research Coordinator III.

About the Opportunity

The Clinical Research Coordinator III supports behavioral and supportive care clinical trials at the WVU Cancer Institute by coordinating research activities, ensuring protocol compliance, coordinating participant study activities (including traveling to rural patient locations), and maintaining data integrity. The role requires independent judgment, collaboration, adherence to regulatory standards, and a passion for helping rural WV patients.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What You'll Do

• Protocol Conduct and Compliance
  • Ensure compliance with current regulations, guidance and policies at the institutional, state, and federal levels.
  • Collaborate with investigators, research staff, clinical staff, and other ancillary departments to implement and conduct trials.
  • Facilitate and participate in monitoring or auditing reviews conducted by internal and/or external agencies such as the U.S. Food and Drug Administration, IRB, and quality assurance.
  • Serve as liaison between the research team, clinical staff, and participants.
  • Monitor protocol adherence.
  • Support community outreach and trial advocacy.
  • Collaborate with research team utilizing internal and external resources to develop and manage a recruitment strategy for each research study and evaluate effectiveness.
• Management of Clinical Trial Participants
  • Ensure the initial and ongoing consent process is performed and documented in compliance with all applicable regulations, guidelines, and policies.
  • Educate participants on trial participation, providing updates and information throughout the lifecycle of the study.
  • Assess for barriers to effective informed consent discussion and implement a plan to overcome as barriers are identified.
  • Assess eligibility and monitor patient adherence.
  • Assign participants to a study behavioral therapy interventionist based on study guidelines and procedures.
  • Ensure scheduling and adherence to all protocol tests and procedures.
  • Assess for barriers to effective protocol implementation, including participant technology access, availability, and literacy and implement a plan to overcome as barriers are identified.
  • Support and track assessment completion by ensuring participants receive, complete, and return all assessment documents and samples.
  • Document adverse events in collaboration with the research team.
  • Advocate for ethical care of participants while adhering to the protocol requirements.
• Documentation and Training
  • Maintain accurate source documentation and data reporting.
  • Ensure proper documentation practices from clinical and research staff.
  • Collect and upload all assessment and intervention data, including Patient Reported Outcomes, intervention forms, and actigraphy/light meter data.
  • Support and track collection, storage, and processing of all biomarker samples (saliva and blood).
• Financial Stewardship
  • Collaborate with research team on trial budgets and coverage analyses for adequacy of funding.
  • Coordinate participant and interventionist payments in accordance with the trial protocol.
• Professional Development
  • Participates in educational opportunities to increase knowledge about oncology and behavioral and supportive care clinical research.
  • Strives to improve processes and procedures related to administering behavioral therapy research protocols.

• Bachelor's degree in a health-related field
• A minimum of two (2) years of experience in the following:
  • Working in a health-related field, in clinical or health-related research
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills, and Abilities

• Technology: Must be comfortable with computers, tablets, and the internet. Must be experienced with Microsoft Office products. Must be willing and able to learn new software.
• Organization and Time Management: Aligns work and develops strategies to meet organizational goals; seeks to improve and promote quality; demonstrates accuracy and thoroughness; and upholds organizational expectations and values.
• Customer Service: Manages difficult or emotional matters with objectivity and openness; responds promptly to needs and requests for service and assistance; meets commitments and dates, notifies others if change occurs; provides, solicits and applies feedback; and builds goodwill through balanced contributions, positive approach, respect and support of others.
• Critical Thinking and Problem-Solving: Gathers and analyzes information, identifies problems, develops solutions, uses reason even when dealing with emotional topics and resolves matters timely.
• Detail-Oriented: Focuses on the details and is meticulous with data collection, management, and related communications.
• Verbal and Written Communication: Demonstrates ability to communicate via phone, email, in-person, and via presentations. Participates in meetings, listens and gets clarification, is responsive and speaks clearly and persuasively in positive and negative situations. Writes and edits clearly and informatively, varies style based on stakeholder, and is able to read and interpret written information.
• Resourcefulness: Ability to work independently with minimal direction and troubleshoots individually before bringing issues to supervisor. Solution-oriented thinking and approach to problem solving.

• Certifications

  • CITI Certification must be completed within 30 days of start date

• Travel

  • Must be willing to travel to all areas of West Virginia to meet ad hoc individual participant needs.

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.