Project Coordinator - Hybrid - 141340

The Project Coordinator within the Department of Transformation supports the implementation and delivery of defined healthcare operational and strategic initiatives across UC San Diego Health. Working within established project scope, objectives, and governance, the Project Coordinator translates defined priorities into structured project plans, coordinates cross-functional work, manages timelines and dependencies, facilitates meetings, tracks decisions and action items, identifies and escalates risks, and drives work through implementation and closeout.

This position is intended for a candidate with an established foundation in formal project management who can independently manage the day-to-day execution of assigned projects and workstreams. The successful candidate should have demonstrated experience using standard project management practices and tools to organize work, maintain accountability, engage stakeholders, resolve implementation barriers, and deliver measurable results. While project sponsors and department leadership will generally establish strategic direction and initial scope, the Project Coordinator is expected to independently develop and maintain the structure necessary to move work from planning through implementation.

Projects may support system-wide growth and access, care delivery transformation, operating efficiency, workflow redesign, and other enterprise priorities. Because the work occurs within a complex academic medical center, candidates should demonstrate an understanding of healthcare administration and operations and the ability to coordinate work across clinical, administrative, and technical stakeholders.

KEY RESPONSIBILITIES

• Manage the day-to-day execution of assigned healthcare operational and strategic projects within defined scope, objectives, and timelines.
• Develop and maintain project plans, milestones, workplans, action logs, decision logs, risk/issue tracking, status reports, and other standard project management documentation.
• Coordinate cross-functional stakeholders, facilitate project meetings, document decisions and next steps, establish accountability for deliverables, and proactively follow up to maintain progress.
• Identify project risks, barriers, dependencies, and deviations from established scope or timeline; develop mitigation approaches when appropriate and escalate issues requiring leadership decisions.
• Support implementation of new or redesigned operational workflows, processes, programs, and services, including implementation readiness, stakeholder communication, training coordination, and adoption activities.
• Apply structured problem-solving and process-improvement methods-including process mapping, root cause analysis, and data analysis-to support implementation and improvement activities.
• Partner with project sponsors, operational leaders, subject-matter experts, and other stakeholders to translate defined objectives into executable workplans and measurable deliverables.
• Monitor project performance and outcomes and support formal project closeout, including documentation of results, lessons learned, outstanding operational ownership, and improvement opportunities.

• Seven (7) years of related experience, education/training, OR a Bachelor's degree in related area plus three (3) years of related experience/training. Related experience in project or program implementation within healthcare administration, healthcare operations, health system administration, or a similarly complex service-delivery environment including direct application of structured project management practices such as developing and managing project plans and timelines; coordinating cross-functional stakeholders; facilitating project meetings; tracking deliverables, risks, issues, decisions, and dependencies; communicating project status; and supporting implementation through completion.

• Experience and proven success in organizational development and effectiveness field, theories, models to assess, design and implement customized organizational interventions.

• Has thorough knowledge of the organizational development and effectiveness field, theories, models to assess, design and implement customized organizational interventions.

• Demonstrates analytical, problem-solving, project planning and implementation skills.

• Skilled in facilitation, consulting and relationship building.

• Possesses effective verbal and written communication skills.

• Demonstrates ability to learn quickly, reason, synthesize and generalize based on information obtained.

• Ability to focus on priorities, strategies, and vision.

• Ability to coach, facilitate, and influence people.

• Master's degree in Healthcare Administration, Public Health, Business Administration, or a related field.

• Demonstrated project management experience within a health system, hospital, medical group, ambulatory care environment, or academic medical center.

• Completion of a healthcare Administrative Fellowship.

• Formal coursework, training, or certification in project management principles and methodologies (e.g., CAPM, PMP or equivalent).

• Demonstrated experience developing and maintaining standard project management artifacts, including project plans, timelines, status reports, risk/issue logs, decision logs, and action trackers.

• Experience coordinating cross-functional healthcare projects involving operational, clinical, administrative, and/or technical stakeholders.

• Training or experience in change management principles and methodologies.

• Training or experience with process improvement methodologies such as Lean or Six Sigma, including application of structured problem-solving techniques such as process mapping and root cause analysis.

• Experience supporting implementation of new or redesigned healthcare workflows, programs, services, or operational processes.

• Must be able to work various hours and locations based on business needs.

• Employment is subject to a criminal background check and pre-employment physical.