Academic Services Professional (Open Rank: Entry - Intermediate)

Job Summary:

Key Responsibilities:

Rural Program 50%

• Coordination of Rural Program 1st year elective, including managing student roster, updating schedules and session learning objectives, reserving classrooms, arranging/maintaining supplies, contacting guest speakers, updating Canvas course, tracking attendance, submitting grades, etc.

• Administrative support for Rural Program including event/mtg coordination, admin support for faculty and students (arranging travel, reimbursements, etc.).

• Responsible for purchasing educational supplies and food orders for events, reconciling expense reports, and managing inventory.

DFM MSE 50%

• Coordination of FMMD courses, including Acting Internships (AIs) and electives. Responsibilities include managing student enrollment, updating Canvas course and Oasis course catalog, reserving classrooms, arranging/maintaining supplies, contacting guest speakers, submitting AHEC housing rotations, communicating with clinical rotation sites, ensuring sites and students receive necessary paperwork and evaluations, and students complete required credentialing.

• Update and maintain database of students interested in family medicine, FM course participation, and alumni/grad contact info.

• Collaborate with Director of AIs and electives for annual continuous quality improvement (CQI) process

• Attend monthly Alpine coordinator and Post-Clerkship committee meetings and serves as primary liaison to the School of Medicine (SOM) for FMMD courses

• Provide admin support for MSE faculty, students, and Family Medicine Interest Group (FMIG) in accordance with university and departmental policies. Examples: arranging travel, submitting reimbursements, purchasing and set up for meetings and events, etc.

• Monitor and track expenditures and assist leadership in maintaining budget awareness for FMIG and departmental activities.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Department of Family Medicine (DFM) mission is "To heal, teach, discover, and connect. Together." by educating, nurturing, fostering, and enhancing those in family medicine and the communities we live in and serve. The Department of Family Medicine has four key aims, each with specific goals:

• Patient Care - Providing outstanding Family Medicine to every patient.

• Research - Create and disseminate new knowledge.

• Training - Train a future integrated, Family Medicine workforce.

• Community Engagement - Achieve health equity with community engagement and advocacy.

• Our People - Nurture a thriving, diverse, and equitable department culture.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

  • Vacation Days: 22/year (maximum accrual 352 hours)

  • Sick Days: 15/year (unlimited maximum accrual)

  • Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Entry Level:

• A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.

  • Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year-for-year basis.

Intermediate Level:

• A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.

  • Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year-for-year basis.

• One (1) year of professional-level experience.

Applicants must meet minimum qualifications at the time of hire

Preferred Qualifications

Entry Level:

• One (1) year of experience working at a higher education institution.

• Administrative support experience in higher education, medical school or health sciences setting

• Prior experience working in an academic medical environment.

• Familiarity with curriculum management and coordination.

Intermediate Level:

• Two (2) years of experience working in administrative support and/or office management, preferably in an academic healthcare setting.

• Administrative support experience in higher education, medical school or health sciences setting

• Experience with University education and procurement software (eg. Canvas, Concur, Marketplace, EMS Room Reservation and Service) and policies

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and orally, with a variety of internal and external partners.

• Knowledge of, or ability to become fully competent in computer programs, including the Microsoft Suite (Word, Excel, PowerPoint, Outlook, Teams, Sharepoint), Canvas, Oasis, Zoom, Qualtrics, and Smartsheets. Software used will continue to change, so adaptability to new electronic programs and tools is essential.

• Ability to manage and perform a variety of complex assignments with considerable independent judgment and motivation, and confidentiality when appropriate.

• Exemplary organization skills with an ability to work with little supervision independently and as a member of a team.

• Ability to tolerate a high degree of ambiguity yet work effectively to fulfill the mission, goals, and objectives of the Department.

• Ability to multitask without missing commitments.

• Attention to detail and accuracy.

• Quick learner who is able to grasp new concepts and then successfully implement them into core tasks.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Lydia Lyon, lydia.lyon@cuanschutz.edu

Screening of Applications Begins:

Immediately with a preferred apply by date of September 18, 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as

• Entry Professional $45,017- $60,323

• Intermediate Professional $48,989-$65,645.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing non-discrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.