Administrative Support Associate

The mission of the NC State University Department of Athletics is to prepare student-athletes to compete at the highest level and to inspire them to be leaders now and for the future by providing the best environment to achieve their athletic, academic, and personal aspirations as well as providing support for the professional development of our coaches and staff, all within the role of the greater institutional relationships to the University. This position will serve as Administrative Support Associate for North Carolina State University Athletic Department which competes as a NCAA Division 1 team competing in the Atlantic Coast Conference.

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

The Administrative Assistant, located within the Baseball offices at Doak Field at Dail Park, provides essential administrative support to the Baseball, Men's Tennis, and Women's Tennis programs. This role helps keep daily operations organized and running smoothly while serving as a welcoming and responsive resource for coaches, staff, student-athletes, families, and visitors.

The Administrative Assistant supports a variety of administrative and operational needs, including processing travel expenses and reimbursements, reconciling P-Card transactions, maintaining coaches' calendars, organizing files and informational materials, and assisting with Teamworks. The position also supports recruitment efforts through data entry and helps coordinate travel arrangements and itineraries for recruits.

As a key point of contact for the Baseball and Tennis programs, this position responds to inquiries from players, parents, alumni, fans, NCAA and ACC officials, media, and members of the public. The Administrative Assistant answers phones, assists visitors, and helps connect coaching staff with the Athletics Department, University partners, support units, and external stakeholders.

Duties:
As Administrative Assistant, responsibilities include, but are not limited to:

If you are an organized, dependable professional who enjoys supporting teams and creating a positive experience for others, we invite you to apply. This is an opportunity to support the day-to-day success of NC State Baseball and Tennis by providing administrative support, maintaining recruiting information, coordinating recruiting visits, and serving as a welcoming resource for coaches, student-athletes, families, alumni, and campus partners.

As Administrative Office Assistant, additional responsibilities may include:

High School Diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

n/a

Please attach resume, cover letter and document containing contact information for 3 professional references.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.