Administrative Financial Director

Bachelor's degree in a related field or equivalent plus 10 years of professional experience to include 3 years of supervisory experience

• Working knowledge of UGA and USG financial, administrative, and human resources policies and procedures, as well as accounting, budgeting, procurement, and administrative practices.
• Strong financial management skills, including budgeting, financial analysis, forecasting, reconciliation, and reporting.
• Ability to lead and coordinate human resources processes across the employee lifecycle, including recruitment, onboarding, employee development, performance management, workforce planning, and talent management, while supporting faculty and staff and fostering a professional, supportive, and productive workplace culture.
• Working knowledge of PeopleSoft or comparable ERP and financial/data management systems, with the ability to prepare accurate reports and learn new systems.
• Strong spreadsheet and data analysis skills, including the ability to analyze, summarize, and clearly present financial and narrative information.
• Strong analytical, problem-solving, and decision-making skills, with the ability to identify issues and recommend practical solutions.
• Ability to review and synthesize financial, contractual, personnel, and administrative information for accuracy, completeness, and compliance and provide clear recommendations to the Director.
• Ability to identify and implement continuous improvements to administrative processes, systems, and workflows, leveraging technology and evolving best practices to improve efficiency and effectiveness.
• Excellent organizational skills, with the ability to work independently, manage competing priorities, adapt to changing needs, and meet deadlines.
• Strong oral, written, and interpersonal communication skills, including discretion when handling confidential and sensitive information.
• Ability to establish effective working relationships with faculty, staff, university departments, vendors, and other constituents.

• Serves as a member of the senior leadership team, providing guidance and support on financial, administrative, strategic, and operational matters and assisting with the implementation of the Institute's strategic goals and priorities.
• Advises and supports the Director and senior leadership team on financial, human resources, personnel, policy, compliance, and other administrative matters and serves as the Institute's primary liaison with central University offices, including the Office of Legal Affairs, Finance Division, Human Resources, Sponsored Projects Administration, Open Records, and other units as appropriate.
• Reviews financial, personnel, contractual, administrative, and other documents requiring the Director's signature or approval for accuracy, completeness, appropriate review, and compliance. Resolves issues or obtains additional review as needed before submission to the Director.
• Prepares and analyzes financial and personnel information, forecasts, and reports to support planning, resource allocation, decision-making, and management oversight.
• Identifies financial and administrative risks, issues, and opportunities and recommends appropriate actions.
• Interprets University and PSO policies and requirements and provides practical guidance to leadership, faculty, and staff.

• Manages the Institute's annual budget and financial operations across multiple sources of funding.
• Manages annual budget planning, salary-setting, forecasting, MRR requests, and multi-year financial and resource planning as needed.
• Prepares and monitors financial forecasts and reports to identify trends, risks, and resource needs and support decision-making.
• Maintains appropriate internal controls and ensures responsible use of resources and compliance with applicable federal, state, University, and Foundation requirements.
• Oversees financial administration of sponsored projects, contracts and other agreements, departmental sales and service activities, procurement, and related transactions.
• Reviews sponsored projects, grants, contracts, and other agreements for accuracy, completeness, and compliance with applicable requirements.
• Serves as the unit-level approver for all financial transactions.
• Reviews account reconciliations and oversees financial transaction processing to ensure accuracy, completeness, timely completion, and resolution of discrepancies.
• Provides financial and administrative guidance to faculty and staff and resolves issues as they arise.
• Continuously evaluates and improves financial and administrative processes, systems, and workflows to increase efficiency, strengthen controls, reduce administrative burden, and adapt to changing needs.
• Maintains documentation and appropriate cross-training for key financial and administrative processes to support continuity of operations.
• Supervises and supports the Business Manager II and ensures accurate, timely, and responsive financial and administrative services.

• Manages human resources processes across the employee lifecycle, including recruitment, hiring, onboarding, position management, employee development, performance management, workforce planning, and talent management.
• Performs and oversees HR transactions and personnel actions, including salary administration, position classification, personnel records, and payroll coordination, ensuring accuracy, timeliness, and compliance with University and USG requirements.
• Provides guidance and support to faculty, staff, supervisors, and leadership on HR and personnel matters and assists in resolving issues as they arise.
• Monitors changes in HR policies and procedures, communicates relevant requirements, and coordinates implementation within the Institute.
• Regularly evaluates and improves HR processes, systems, and workflows to increase efficiency, consistency, and service and adapt to changing organizational and University needs.
• Develops and maintains documentation and cross-training for key HR processes to support consistent practices and continuity of operations.