The University of Iowa Department of Neurology is seeking a temporary, hourly Admin Services Coordinator to support the department faculty and daily administrative operations. This position is a key contributor to the department, performing daily administrative and operational support duties, providing credentialing and licensing support to new and existing faculty, assisting with meetings and new faculty recruitment/onboarding, and providing support for other departmental initiatives. Duties Include: * Coordinate new faculty onboarding by creating agendas, scheduling introductory meetings, requesting lab coats and door access, giving tours, etc. * Provide administrative support for clinical onboarding process for new Neurology faculty and APPs * Ensure timely and seamless credentialing and privileging for new and existing faculty and APPs, in partnership with the Clinical Staff Office (CSO) and providers, utilizing Credential Stream * Provide administrative support for faculty recruitments by arranging travel, scheduling interviews, and collecting feedback * Provide timely and clear communication to internal and external stakeholders * Manage annual faculty promotion/tenure review cycle * Monitor and file renewals for faculty licenses, certifications, and professional memberships. * Manage IT equipment inventory lists and submit orders for equipment and materials for department * Drafting letters and memos on behalf of Neurology department leaders * Assist in coordinating special departmental events or recognition ceremonies. * Maintain departmental email lists * Maintain effective working relationships with faculty, staff, students and other stakeholders. * Provide back-up support for other administrative staff with similar responsibilities. * Perform other duties as assigned. Please note: The expected duration for this position is six (6) months. The University of Iowa Health Care Medical Center-recognized as one of the best hospitals in the United States-is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives. Required Qualifications: * A Bachelor's degree or an equivalent combination of education and experience. * One year of experience providing executive or administrative support within the last 2 years. * Demonstrated excellence in customer service. * Experience in creating, editing, and proof-reading internal and external correspondence prior to publication. * Must be proficient in computer software applications, including MS Word, Outlook, PowerPoint, Excel, Skype for Business, and Zoom. * Demonstrated ability to work autonomously and remain organized in a fast-paced environment required. * Excellent written and verbal communication skills. Desired Qualifications * Experience with medical provider credentialing and privileging processes is desired. * Previous experience in office, project/program management. * Previous experience providing administrative support in a healthcare environment. * Knowledge of University policies, procedures and regulations. * Knowledge of clinical scheduling and coordination of patient activities. * Knowledge of medical terminology. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. This position is not eligible for University sponsorship for employment. For additional questions, please contact Lilli Wulff at lillian-wulff@uiowa.edu. |
University of Iowa
Aug 07, 2026