Construction Field Office Administrative Assistant - San Jose CA

Field Office Administrative Assistant

Named as a national "Top 10" Affordable Housing Developer by Affordable Housing Finance Magazine, The Pacific Companies is working to fulfill the need for quality housing in the West without compromising efficiency or sustainability. With comprehensive expertise in development and construction, we are constantly seeking new opportunities to magnify our efforts by building an effective team. We are searching for trustworthy and committed individuals who are prepared to uplift others, execute goals, and support our mission through their efforts.

We are currently looking for an Construction Field Office Administrative Assistant to manage the office on our San Jose construction site.

Essential Duties and Responsibilities:

• Overseeing clerical tasks, such as sorting and sending mail

• Greeting clients, visitors and employees as needed

• Keeping an inventory of office supplies and ordering new materials as needed

• Maintaining files

• Answering phone calls

• Taking and delivering messages

• Ensuring the office runs smoothly

• Scheduling meetings and sending meeting invites to attendee

• Other general office and field duties as assigned

Qualifications

• High school diploma or associates degree

• Ability to walk five flights of stairs on a weekly basis

• Navigate an active construction site

• Wear required Personal Protective Equipment (PPE): boots, hard hat and vest

• Experience as an office assistant or in related field preferred

• Ability to write clearly and help with word processing when necessary

• Ability to work well in a team environment

• Great communication skills

• Have a valid drivers license

• Construction office experience preferred, but not required

The Pacific Companies' team has extensive experience in the industry, with over 300 projects undertaken in our over 25 years of business. Between planning, design, finance, construction, and management, our fully integrated structure supports opportunities for growth, collaboration, and expertise for every contributing individual. Join us and apply your personal strengths to help make quality housing more accessible to those who need it most.