Operations & Facilities Coordinator

The Operations & Facilities Coordinator provides administrative purchasing, facility management, safety program administration, and project support to the Rental Operations team. Two Operations & Facilities Coordinators support the organization, one responsible for the East Region and one for the West Region. Each Coordinator serves as the primary point of contact for their assigned rental locations while providing cross-coverage for vacations, absences, and workload balancing to ensure continuity of operations.

* Support the assigned regional rental locations (East or West), with the flexibility to provide coverage across all locations as required.

* Partner with the Director of Rental Operations, Operations Managers, Fleet Managers, Technical Training Manager, and Shop Leads.

* Provide seamless support for the opposite region during vacations, absences, and periods of increased workload to ensure consistent service across the organization.

* Coordinate facility-related activities for assigned rental locations, including preventative maintenance, repairs, cleaning services, waste removal, pest control, security, and vendor services.

* Track lease obligations, facility requirements, and contract renewal dates.

* Assist with facility expansions, relocations, and new branch openings.

* Coordinate company-wide initiatives and events such as employee engagement activities, holiday events, and leadership meetings.

* Issue purchase orders, process goods receipts, and maintain purchasing records.

* Coordinate approved rental fleet purchases from PO issuance through delivery and vendor follow-up.

* Support Fleet Managers with procurement activities and vendor coordination.

* Monitor open purchase orders to ensure delivery commitments are achieved.

* Administer company safety management platforms.

* Coordinate safety training records, certifications, inspections, audits, and compliance documentation.

* Support rollout of safety initiatives and maintain reporting dashboards.

* Provide user support and training for safety platforms.

* Support the Technical Training Manager in developing, maintaining, and rolling out SOPs, work instructions, and training materials.

* Coordinate implementation of operational improvements across assigned locations.

* Provide project and administrative support to Rental Operations leadership.

* Coordinate meetings, reporting, action items, and special projects.

* Serve as a key liaison between operations leadership, shop personnel, vendors, and support departments.

* Three or more years of experience in operations, purchasing, facilities, project coordination, or administration.

* Strong organizational, communication, and problem-solving skills.

* Experience with Microsoft Office and ERP systems.

* Assigned facilities are well maintained and compliant.

* Purchasing activities are accurate and timely.

* Fleet procurement stays on schedule.

* Safety platforms remain current and compliant.

* Operational improvements are implemented successfully.

* Cross-regional support provides uninterrupted operational coverage.

Why You'll Love This Role

This position offers the opportunity to work across multiple areas of the business, build strong cross-functional relationships, and contribute directly to the success of our people, facilities, and operations. Every day brings a new challenge and a chance to make a meaningful difference.