Administration Assistant III - Santa Monica Hospital Nursing Administration

We are seeking a highly organized and proactive Administrative Assistant III to provide administrative support to 4 to 6 inpatient units at Santa Monica UCLA Medical Center. As a member of the Nursing Administration department, you will manage multiple priorities, coordinate events, and support nursing leadership teams.

Key Responsibilities

* Generate reports and maintain personnel records using systems like One Staff Scheduling, HR Tracking, and Evercheck.
* Coordinate travel arrangements and process reimbursements for nursing staff.
* Support meetings by scheduling, preparing agendas, attending, and documenting minutes.
* Assist with onboarding and transitioning of nursing staff and leadership.
* Serve as a liaison to the Chief Nursing Officer, Director of Hospital Administration and Executive Management.
* Ensure competency compliance and departmental updates in collaboration with Unit Directors and Clinical Nurse Managers.
* Act as ID Management Authorizer and manage facilities and IT service requests to resolution.
* Plan and execute departmental events, retreats, and special projects.
* Mentor administrative support staff and facilitate copy center and EMPAC-related requests.
* Provide technical support and maintain proficiency in Microsoft Office Suite and other relevant systems.
* Perform additional administrative duties as assigned to support departmental operations.

Salary Range: $30.36 - $43.49 hourly

* Strong communication skills (verbal and written).

* Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

* Ability to work independently and prioritize tasks effectively.

* Demonstrated ability to problem-solve and manage multiple projects.

* High level of professionalism and discretion in handling sensitive information.

* Strong interpersonal skills and ability to work collaboratively across departments.

* Experience in a healthcare or academic medical center setting.

* Familiarity with nursing operations and administrative support in clinical environments.

* Experience with EMPAC, Travel Express, and other UCLA systems.