Administrative Intern (Temporary)

Join the Ethos Accessories and Components Team

Ethos A&C located in Duncan South Carolina is an FAA repair station holding certifications from the FAA, EASA, CAA and CAAC.

We specialize in the repair and overhaul of Engine Components, Electrical Starters, Electrical Wiring Harnesses, Electrical Accessories and Composite Repairs.

As a leading MRO provider, our unparalleled expertise in component repairs, combined with our decades of experience, in-house engineering and technicians, delivers maximum value and reliability to our global clientele.

Overview of the Position:

Primarily responsible for providing administrative support as it relates to quality, customer service, import/export compliance, purchasing and other internal and external needs as they arise with the authority to carry out any additional tasks as assigned.

Essential Duties and Responsibilities:

• Process order updates with a high level of accuracy and efficiency
• File and maintain records
• Create and maintain customer status reports, customer specific price/quote folders and online orders
• Work closely with Customer Support to ensure accurate pricing/invoicing of daily shipments; job folder close-outs
• File and maintain import/export shipments in accordance with trade compliance regulations via Global Wizard
• Facilitate scrap process as it pertains to the Customer Support Department
• Perform any additional tasks as required
• Ensure adherence to Safety Rules and Regulations
• Ensure high levels of housekeeping are maintained within work area
• Ensure work is carried out in accordance with QHSE policy
• Commitment to Company Values

Other Knowledge, Skills, and Abilities:

• Knowledge office equipment and filing systems
• Knowledge of trade compliance (import/export rules and guidelines)
• Knowledge of computer software (MS Office/internet/websites)
• Knowledge of purchase order processing
• Knowledge of Customer Service etiquette
• Skilled in organizing and prioritizing workload
• Skilled in use of office equipment and filing systems (fax machines, copiers, phone systems)
• Skilled in analyzing and solving problems and paying attention to detail
• Ability to multitask in order to meet deadlines
• Ability to read, write, communicate and understand English
• Ability to process data into useful information
• Ability to concentrate for long periods of time
• Ability to perform basic mathematical calculations to compute quotes, etc.
• Ability to be flexible with work schedule

Education / Experience Requirements: Experience or studies directly related to the duties and responsibilities specified (preferably in a business setting). High School diploma or equivalent experience.

Other Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small groups situations to customers, clients, and other employees of the organization.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands and Work Environment:

The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job.

• Is regularly required to sit and use hands to finger, handle, or feel.
• Is frequently required to talk or listen
• Works in moderate noise levels
• Must be able to lift up to 30 lbs.
• Travel up to 10%