Member Services Coordinator

Member Services Coordinator
Department of Campus Recreation Job SummaryResponsible for all duties relating to Member Services and serves as the main contact for inquiries at the ARC and CRCE facilities. Works in partnership with and fills in for the Senior Assistant Director for Member Services, when necessary, at the ARC facility.

Appointment Information

Member Services (45%)
1. Manage the Member Services Team at ARC and CRCE in membership and/or program registration cycles.

a. Resolve issues between patrons and follow-up with
customer-service related issues transpiring at Campus Recreation
facilities in a timely manner.
b. Handle issues relating to
visitor passes, membership agreement files, equipment rentals,
concessions, locker rental agreements/tracking; assist with equipment
purchases as necessary.
c. Maintain a regular work
schedule of 12-8:30pm (with 1 hour lunch) Monday through Friday, with
the flexibility to work early mornings and weekends as needed.

2 .
Assist with management, application, and uses of the lnnosoft Fusion
point of sale and member management program, including membership,
equipment, bookings and locker rentals in all facilities
as assigned.

3. Under the direction of Assistant Director of Member Services, Manage student staff access to all necessary platforms.

a. In conjunction with Risk Management and SATech, assist with the
application and use of Connect2 software and webtools report forms for
incident reports, injury/illness reports, shift reports,
etc.

4. Assist with tracking and monitoring I-Card misuse and
related suspensions among campus recreation members using the catalogue
system currently in place.

5. Assist with building and managing the staff schedule (CSA, MSM) at both the ARC and CRCE.

6.
Track and compile information and data in conjunction with monthly,
mid-year and yearly reports. Utilize information to assist in developing
policies, procedures and strategic goals for Member Services.

7.
Research and analyze trends in collegiate recreation memberships to
determine whether any potential changes are to be made. Provide input on
the fiscal needs of the program utilizing programmatic
recommendations and proposals.

8. Assist in developing marketing
and promotion efforts around membership development and retention in
conjunction with the marketing department.

9 Organize and
disseminate all campus recreation communications to member services and
ensure program area leaders have a clear and direct line of
communication to member services staff.

10. Develop and implement a comprehensive bookings management plan to ensure minimal disruption to campus recreation activities.

a. Collaborate with Event Management and Intramural Sports to
gather all information pertaining to semesterly and annual events occurring within ARC and CRCE.
b. Meet regularly with Event
Management and Intramural Sports to ensure all changes to the bookings
schedule are accurate and known by all stakeholders.
c. Use the
above information to create a schedule of booking offerings for courts,
multipurpose rooms, and reflection and recovery room.
d.
Manage bookings by ensuring there are no double bookings when events
such as intramural sports, classes, trainings, and otherwise occurring
special events.
e. Develop a schedule for monitoring bookings
on a daily basis alongside student program assistant or student
leadership staff.

Staff Supervision (40%)
11.
Hire, train, supervise and evaluate Member Services Staff including:
one graduate intern, program assistants, member services managers, and
customer service assistants.

12. Assist with hiring, training and
evaluating Member Services Managers, Customer Service Assistants and
additional hourly personnel as needed.

a. Determine staffing
needs and hire qualified candidates based upon certifications,
experience, skills and ability to contribute to the diverse needs of the
University of Illinois and Campus Recreation
b. Evaluate personnel via random shift audits and observations from professional and leadership staff.

13.
Act as the primary point of contact for all member services students
and part-time staff, and ensure they have all necessary information to
perform their job responsibilities effectively, including
required certification status, Connect2 access, etc.

14. Ensure
clear communication with member service managers for any unexpected
schedule changes that you are made aware of, including last-minute
call-ins, new hire shadow shifts, etc.

15.
Supervise and assist in the development of student staff, including
developing and/or locating professional development resources to
contribute to the continuing education of staff.

16 . Under
the direction of the Assistant Director of Member Services, implement
area specific trainings, including semester orientations and monthly
staff meetings.

17. Under the direction of the Assistant Director of
Member Services, assist with developing and leading monthly CSA and MSM meetings.

18. Performs daily supervisory duties of the Member Services area at CRCE facility and assist with the same at ARC.

Departmental Responsibilities (15%)
19. Attend state and regional professional development conferences and workshops, including accompanying student participants.

20. Serve on Department, Division and/or University committees as assigned.

21. Manage special projects that support the overall mission of Campus Recreation.

22.
Participate as a member of the Campus Recreation professional staff in
the development and implementation of policies and procedures.

23. In conjunction with Risk Management and HR, monitor and ensure compliance of required staff certifications.

24. In absence of Assistant Director of Member Services, act in public relations capacity for ARC and CRCE.

25. Follow University and department cash handling policies and procedures.

26. Assist subject matter expert with facility management system (Fusion).

27. Enforce and maintain Campus Recreation policies and procedures as they pertain to usage of facilities on campus.

Additional Physical DemandsPosition involves working primarily afternoon and evening hours while maintaining flexibility in schedule. Work is performed in a heavy traffic area consisting of students, staff, patrons, and large events. Position involves travel to and from the ARC and CRCE.

Travel Requirements0% Minimum Qualifications:

1. Bachelor's degree.

2. A total of one (1) year (12 months) in education, training and/or work experience in customer service.

3. Demonstrated experience supervising staff.

Please note: Must possess a First Aid and CPR/AED certification prior to, or within 30 days after, employment start date.

Preferred Qualifications

1. Bachelor's degree in Recreation, Health and Kinesiology, or Business Administration.

2. One year of supervisory experience with student staff.

Knowledge, Skills and Abilities

• Strong communication skills and an ability to establish and maintain effective working relationships with other employees, faculty, staff, students, and community patrons.
• Ability to determine the needs of the Member Services program and make sound field judgments to ensure that a reasonable level of safety is achieved.
• Ability to manage multiple priorities and meet project review deadlines.
• Detailed knowledge of Customer Service/Member Services.
• Strong commitment to diversity and developing comprehensive understanding of the need of diverse students and user groups.

Appointment Information

This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after July 1, 2026. The budgeted salary for this position is $54,000 - $58,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

Sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on June 22, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Please provide a minimum of three (3) professional references. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Gina Moton at moton@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1036001

Job Category: Professional and Administrative

Apply at: https://jobs.illinois.edu