Admin Assistant to Exec Dir

The Department of Radiology has an exciting opportunity for an experienced executive-level administrative assistant. As a member of our administrative team, the Administrative Assistant to the Director will directly support the Department Chair and leadership.

The ideal candidate for the position will have experience working at the executive level in an academic or medical administrative office. The successful candidate will be able to act independently, with multiple ongoing priorities, and demonstrate exceptional skill at anticipating needs based on existing knowledge. The individual must be detail oriented, an experienced multitasker with a wide variety of technical skills, exceptionally well organized and outgoing. Excellent oral and written communication skills must be demonstrated through application materials and interview. Ability to maintain confidentiality is paramount.

Responsibilities of this position include but are not limited to: serving as primary point of contact for the Chair, scheduling and meeting coordination and faculty recruitment interviews, handling Section Meeting Coordination, maintaining calendars and answering phones, coordinating travel; QGenda Scheduling, composing correspondence; managing administrative and clerical data; consolidated electronic tracking of information; development and implementation of administrative processes, procedures and systems; processing payments and reimbursements; and supporting radiology leadership in leading the Department of Radiology.

Our team works in a collegial environment, to support faculty, residents, fellows and staff who provide imaging services at UNMH, SRMC, and VAMC. We are committed to providing education for Medical Students, Residents and Fellows, as well as for Nuclear Medicine, CT and MRI Technologists through the Radiologic Sciences Program.

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Prospective Employee page for a more complete explanation of UNM benefits

Duties:

• Serves as admin support for Department Chair maintaining his assigned Clinical Calendar.
• Works directly and indirectly with the Chair managing Qgenda scheduling for all providers implementing changes and managing assigned coverage for the Department.
• Schedules Annual Reviews, 3rd year review and all meetings with the chair, preparing, managing and submitting all paperwork to the Deans office as required.
• Works with Professional Practice to keep track of/submit OPPE forms completed by Chair
  Guide and help faculty during their promotion and tenure (Dossier/Provisional Dossier)

See the Position Description for additional information.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Previous executive-level administrative support experience.
• Previous UNM experience.
• Previous experience compiling, analyzing and reporting data or other information.
• Previous experience in Qgenda and or master scheduling program/software.
• Accuracy, attention to detail and strong oral and written communication skills.
• Proven ability to handle confidential information with discretion, be adaptable to various. competing demands, and demonstrate the highest level of service and response.

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advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.