Accounts Receivable Admin

Accounts Receivable Admin
Charleston, SC
Pay: $22.00 per hour
26-05572
Job Summary

The Office Administrator & Accounts Receivable Support Specialist is responsible for providing administrative coordination and accounts receivable support to ensure efficient office operations and timely financial processing. This role serves as the primary point of contact for office administration activities while supporting billing, collections, invoicing, and accounts receivable processes. The ideal candidate is highly organized, customer-focused, detail-oriented, and capable of managing multiple priorities in a fast-paced service environment. Success in this role requires strong communication skills, proficiency with Microsoft Office applications, and the ability to effectively coordinate with internal teams, customers, vendors, and finance personnel.

Job Responsibilities

• Serve as the primary point of contact for office administrative activities, visitors, deliveries, and general office operations.
• Manage incoming and outgoing mail, packages, shipments, and office correspondence.
• Coordinate meetings, conference room scheduling, visitor logistics, and office communications.
• Prepare, proofread, format, and distribute correspondence, reports, presentations, spreadsheets, and other business documents.
• Maintain electronic and physical filing systems, document repositories, and organizational records.
• Order, track, and maintain office supplies, equipment inventories, and facility-related requests.
• Coordinate with vendors, service providers, and building management to support office operations.
• Support employee onboarding and offboarding activities, including workspace setup, access requests, shared folders, distribution lists, and administrative coordination.
• Monitor accounts receivable aging reports and identify outstanding customer balances.
• Follow up on past-due invoices, short payments, and billing disputes while maintaining professional customer relationships.
• Support collections activities and escalate outstanding issues according to established procedures.
• Process credit memos, debit memos, write-offs, adjustments, and supporting documentation in accordance with company policies.
• Maintain accurate records of approvals, collections activities, and audit documentation.
• Assist with invoice processing, billing support, and accounts receivable reporting.
• Collaborate with service teams, business administrators, finance personnel, and customers to resolve billing and payment issues.
• Ensure accuracy, completeness, and compliance of administrative and financial documentation.
• Support additional administrative, customer service, and accounts receivable activities as assigned.

Job Requirements

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Business Administration, Accounting, Finance, or a related field preferred.
• Minimum of 2-4 years of experience in office administration, accounts receivable, billing support, or related administrative functions required.
• Strong proficiency in Microsoft Excel, including VLOOKUPs, pivot tables, and data analysis functions required.
• Proficiency with Microsoft Word, Outlook, Teams, and other Microsoft 365 applications required.
• Excellent written, verbal, and interpersonal communication skills required.
• Strong customer service skills and ability to professionally interact with internal and external stakeholders required.
• Exceptional attention to detail and sense of urgency required.
• Working knowledge of accounts receivable processes, billing procedures, collections activities, and invoice management preferred.
• Experience using ERP systems for billing, invoicing, accounts receivable, or service order management preferred.
• SAP experience highly preferred.
• Experience with document management systems, electronic invoicing platforms, or procurement systems preferred.
• Strong organizational, time management, and multitasking skills.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• Ability to work independently and collaboratively within a team environment.

Education

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Business Administration, Accounting, Finance, or a related field preferred.

Work Experience

• Minimum of 2-4 years of experience in office administration, accounts receivable, billing support, customer service, or related administrative roles required.
• Experience supporting accounts receivable functions, collections activities, invoice processing, and payment reconciliation preferred.
• Experience using ERP systems, including SAP S/4HANA or SAP ECC, highly preferred.
• Experience working with Microsoft Excel, including advanced spreadsheet functions such as VLOOKUPs and pivot tables, required.
• Experience supporting service organizations, operations teams, or finance departments preferred.
• Experience working with document control systems, e-invoicing platforms, or procurement systems preferred.

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

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Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or (732) 238-6050.