Senior Project Manager, Institute Operations

The University of Virginia is seeking a Senior Project Manager to support the standup, launch, and early operations of the Paul and Diane Manning Institute of Biotechnology (MIoB). Reporting directly to the Chief Operating Officer, this role provides highlevel project leadership and direct hands-on execution support for a new, missiondriven biotechnology institute focused on translating scientific discovery into meaningful patient impact.

The incumbent must operate with a high degree of independence, applying sound judgment, initiative, and discretion to manage multiple concurrent priorities in a dynamic, fastpaced, panuniversity environment. This role requires a selfdirected individual who anticipates needs, identifies solutions, and advances work without prompting while consistently acting with integrity, stewarding institutional resources responsibly, and keeping people and patient impact at the center of execution.

The Senior Project Manager serves as a central integrator for MIoB's earlystage initiatives and acts as an extension of Institute leadership, translating strategic intent into executable plans, dependable outcomes, and scalable ways of working. As the Institute matures, this role is expected to contribute to the development of a formal Project Management Office.

• Partnering closely with the Chief Operating Officer to plan, execute, and oversee complex projects and strategic initiatives essential to the standup and opening of MIoB, operating independently, and anticipating emerging needs while exercising sound judgment and discretion.
• Overseeing the progress of Institutewide projects, action items, and leadershipdriven initiatives, frequently advancing work without instruction and ensuring timely, highquality outcomes that reflect responsible stewardship of time, funding, and organizational capacity.
• Translating strategic direction into clear, executable project plans by defining scope, sequencing work, managing timelines, identifying dependencies, and tracking risks-while maintaining lineofsight to scientific excellence and patient impact.
• Serving as a central point of coordination across faculty leaders, research teams, administrative units, central university offices, and external collaborators, fostering trust, collaboration, and a peoplefirst approach in all interactions.
• Organizing and leading project meetings; preparing agendas, documenting decisions and action items, and ensuring timely followthrough and closure, with an emphasis on clarity, accountability, and momentum.
• Preparing written updates, briefings, dashboards, and leadership materials that synthesize complex information, support effective decisionmaking, and communicate progress in a clear, concise, and professional manner.
• Establishing and maintaining project documentation, tracking tools, and reporting mechanisms appropriate to an earlystage institute, applying project management rigor thoughtfully and avoiding unnecessary bureaucracy.
• Proactively identifying risks, issues, and decision points; proposing practical solutions and escalating matters appropriately based on impact, urgency, and institutional context.
• Introducing repeatable project management practices, templates, and workflows that support consistency and scalability as MIoB grows, reflecting an entrepreneurial mindset and comfort with innovation and adaptation.
• Informally mentoring and guiding others involved in project execution, modeling strong project management discipline, integrity, and a collaborative, solutionsoriented approach.
• Supporting Institute leadership with special projects, timesensitive initiatives, and efforts that require independence, adaptability, and trustworthiness.
• Performing other duties independently as assigned in support of MIoB's mission and longterm success.

Education: Bachelor's Degree required.

Experience: 5+ years of relevant professional project management experience required.

Licensure: PMP certification or similar is required within one year of hire.

Preferred Qualifications

• Master's Degree
• Increasingly responsible project or program management experience.
• Demonstrated ability to manage complex, multistakeholder initiatives in environments characterized by ambiguity and change.
• Experience in academic research, life sciences, or similarly complex institutional environments.
• Experience working in startup, launch, or organizational buildout contexts.
• Demonstrated leadership potential, including informal mentoring or coordination of others.
• Strong organizational, analytical, and communication skills.

The successful candidate is a highly independent operator with strong judgment, exceptional organizational skills, and the ability to remain composed under pressure. They take initiative, anticipate needs, solve problems without instruction, and deliver highquality work efficiently and reliably in a complex, evolving environment.

In all interactions and responsibilities, the incumbent is expected to model the Manning Institute of Biotechnology's core values:

• People First - demonstrating respect, collaboration, and care for faculty, staff, students, partners, and colleagues.
• Integrity - acting with honesty, discretion, and accountability in all aspects of work.
• Patient Impact - maintaining lineofsight to how the Institute's work advances human health and improves patient outcomes.
• Entrepreneurship - embracing innovation, adaptability, and creative problemsolving in the face of ambiguity.
• Scientific Excellence - supporting rigorous, highquality science and evidencebased decisionmaking.
• Stewardship - responsibly managing institutional resources, time, and trust in service of the Institute's mission.

Salary will be commensurate with education and experience.

This is an exempt-level, benefited position. Learn more about UVA benefits. This position is based in Charlottesville, VA, and must be performed fully on-site.

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Additional Requirements

Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.

This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0083170. Complete an application with the following documents:

• Resume
• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants: Search and apply for jobs on the UVA Internal Careers website.

Reference Check Process

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Contact

For questions about the application process, please contact Jeremy Brofft, Senior Academic Recruiter at xmf9ad@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.