Subawards Specialist

Job Title: Subawards Specialist

Department: Finance - National Programs

Reports to: Subawards Manager

Location: Remote

Schedule: 9:00 am - 5:00 pm (EST)

Salary Range: $36.92 - $55.11

Formerly the Mental Health Association of New York City (MHA-NYC), Vibrant Emotional Health's groundbreaking solutions have delivered high quality services and support, when, where and how people need it for over 50 years. Through our state-of-the-art technology-enabled services, community wellness programs, and advocacy and education work, we are building a society in which emotional wellness can be a reality for everyone.

Position Overview:

The Subawards Specialist will assist the Subawards Manager with providing overall subaward quality assurance and management expertise across the 988 portfolio. This position will provide expertise and technical guidance from pre-award phase to close-out of subawards, including the development of select strategic subaward funding operations.

Duties/Responsibilities:

• Maintains Subawards/Subrecipients tracking spreadsheet; follows up on subaward agreement renewals and RFPs; prepares FFATA reporting for federal agreements; maintains Subawards/Subrecipients files.
• Prepares reports for Subawards Manager to review: Prepares advanced account spending worksheet, AR Aging Reports, Close Out spreadsheet, disbursement summary and provides monthly end date reports.
• Subrecipient performance: assists with the review and evaluation to provide feedback on subrecipients monthly financial and technical reports to ensure accuracy, completeness and timeliness.
• Serves as the primary point of contact for subrecipients, responsible for reviewing budgets, budget justifications, and monthly invoices providing guidance to ensure compliance and accuracy.
• Close Outs: Prepares close out checklist for closed cost centers and reviews with Subawards Manager. Processes final close out journal entries. Prepares and maintains Close Out spreadsheet.
• Providing customer service: Works through/with the Subawards Manager on any items that require communication with our teams.
• Other responsibilities: May participate in audits; performs other duties as assigned.

Required Skills/Abilities:

• Advanced proficiency with Excel, Office, and other software related to project management systems.
• Excellent communication and interpersonal skills;
• Ability to establish productive and collaborative relationships with all levels of staff;
• Ability to navigate complex decision-making involving multiple stakeholder groups; Great judgment and effective and creative leadership ability;
• Ability to quickly absorb complex, technical documents and brief the Executive team; Attention to detail and excellent organization skills;
• Ability to take initiative, problem-solve, prioritize duties, and balance competing priorities while paying close attention to detail, meeting deadlines, and working well under pressure.

Decision Making:

Identifies multi-faceted problems affecting achievement of goals and provides solutions. Decisions may require consultation with internal and external stakeholders.

Scope of Responsibility/Accountability:

Supports subaward programs/projects, assists Subawards Manager in implementing work plans and objectives, and monitors interim results.

Managing/Directing Work:

Manages own task list with minimal supervision and collaborates with the Subawards Manager for guidance.

Required Qualifications:

• Bachelor's Degree in public health, policy, business or comparable experience;
• 2+ years of experience working on subawards;
• Understanding of Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;

Physical Requirements:

• Must be able to remain in a stationary position 50% of the time.
• Will constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Will frequently communicate over video calls with internal and external stakeholders to provide status updates and potential roadblocks.

We determine base pay through a comprehensive review of skills, experience, education, certifications, geographic location, and other relevant factors. The range listed reflects the compensation parameters for the role and does not represent the full compensation package. A complete overview of compensation and benefits will be provided by the Talent Acquisition team during the hiring process.

Full time employees will be eligible for excellent comprehensive benefits, including medical, dental, vision, supplemental income insurance, employer paid disability insurance, employer paid life insurance, pre-tax FSA for medical and dependent care, and 401K available.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. Vibrant will consider any equivalent combination of knowledge, skills, education and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Vibrant Emotional Health is an equal opportunity employer. Applicants are considered for positions without regard to veteran status, uniformed service member status, race, creed, color, religion, gender, gender identity, sex, sexual orientation, citizenship status, national origin, marital status, age, physical or mental disability, genetic information, caregiver status or any other category protected by applicable federal, state or local laws.

Please be aware that fictitious job openings, consulting engagements, solicitations, or employment offers may be circulated on the Internet in an attempt to obtain privileged information, or to induce you to pay a fee for services related to recruitment or training. Vibrant does NOT charge any application, processing, or training fee at any stage of the recruitment or hiring process. All genuine job openings will be posted on our careers page and all communications from the Vibrant recruiting team and/or hiring managers will be from an @vibrant.org email address.