Executive Assistant

Role Overview

The Executive Assistant provides high-level, strategic administrative support to the Chief Growth and Policy Officer. This role requires exceptional judgment, discretion, and organizationalskillin a fastpaced, externally focused environment. The Executive Assistant serves as a trusted partner, enabling effective management of priorities spanning growth strategy, policy, regulatory engagement, external stakeholders, and internal leadership teams.

This position has high visibility and works crossfunctionally across the organization, as well as with external partners, policymakers, industry groups, and boards.

Key Responsibilities

Executive & Strategic Support

• Provide proactive, executivelevel administrative support, ensuring seamless daytoday operations and effective prioritization of competing demands.

• Manage andmaintaina complex, dynamic calendar that includes internal leadership meetings, external stakeholder engagements, regulatory meetings, and travel.

• Anticipate scheduling conflicts and proactively resolve issues, exercising sound judgment and discretion.

Stakeholder & External Engagement Coordination

• Serve as a key liaison with internal teams, external partners, policymakers, regulators, and industry organizations.

• Coordinatelogisticsfor external meetings, briefings, conferences, and speaking engagements.

• Support preparation for Board ofDirectorsinteractions as needed, including meeting coordination, materials, andlogistics.

Meetings, Materials & Communications

• Prepare, edit, and format professionallevel presentations, briefing materials, and correspondence for executive, board, regulatory, or external use.

• Track action items and follow up on deliverables from meetings and strategic discussions.

• Assistwith report preparation, data compilation, and coordination of responses to internal and external inquiries.

Travel, Expenses & Administrative Operations

• Manage travel arrangements and prepare expense reports in compliance with company policy.

• Coordinate document routing and signature collection.

• Support budgeting, invoicing, and vendor coordination related to executive activities, as applicable.

Confidentiality & Discretion

• Handlehighly sensitive, confidential, and timecritical information with the utmost professionalism and discretion.

• Maintain awareness of corporate policies and compliance requirements relevant to growth, policy, and externalaffairswork.

Team & CrossFunctional Support

• Partner closely with Growth, Policy, Regulatory, Government Affairs, Strategy, and Communications teams to ensure alignment and clear information flow.

• Lead and execute team events, offsites, and select strategic initiatives as requested.

• Provide limited administrative support to broader leadership teams as capacity allows.

Other Duties

• Organize, prioritize, and coordinate multiple projects simultaneously while meeting tight deadlines.

• Perform other duties as assigned in support of organizationalobjectives.

Qualifications

Education & Experience

• High school diploma or GEDrequired; college degree or relevant certification preferred.

• Minimum of8 yearsof administrative experience in a corporate environment.

• Minimum of2 yearsof experience supporting executivelevel leadership (VP or Csuite).

• Experience supporting externally facing leaders (e.g., growth, policy, regulatory, strategy, or government affairs) preferred.

• Experience working with Boards of Directors and external stakeholders is a plus.

Skills & Competencies

• Exceptional organizational, time management, and prioritization skills.

• Strong written, verbal, and interpersonal communication skills.

• Advancedproficiencyin Microsoft Office Suite (Outlook, PowerPoint, Word, Excel; Visioa plus).

• Experience with SAP, Concur, and related enterprise systems preferred.

• Ability to manage competing priorities from multiple stakeholders with professionalism and efficiency.

• Demonstrated judgment, maturity, and discretion.

Other Requirements

• Willingness to work occasional overtime, evenings, or weekends as business needs require.

• Ability to meet deadlines with accuracy, speed, and professionalism.

Working Conditions

• Hybrid work schedule (inoffice and remote flexibility based on business needs).

• Frequent use of computer systems and digital collaboration tools.

• Minimal domestic travel; occasional support for external events may berequired.

• Evening or weekend work may berequiredduring peak periods or critical engagements.