New

HR Assistant

Life Cycle Engineering
sick time, 401(k)
United States, Hawaii, Jbphh
Apr 06, 2026
HR Assistant Position Summary: As Human Resources (HR) Assistant, you will facilitate and support civilian personnel recruitment, onboarding, and HR operations. As a primary point of contact and subject matter expert for the hiring process, the HR Assistant ensures that all staffing actions are executed accurately, efficiently, and in compliance with internal policies and employment regulations. Reporting directly to HR leadership, your role is essential to a smooth employee experience and broader organizational workforce goals. This position is located at Joint Base Pearl Harbor - Hickam. Clearance Requirement: Must be a US Citizen with an active DoD Secret security clearance Essential Functions and Responsibilities: Recruitment & Hiring Coordination Serve as the primary resource for all civilian personnel hiring actions, providing guidance to hiring managers on procedures and compliance. Prepare, initiate, and manage required paperwork (e.g., job descriptions, personnel action requests, candidate documentation) for each stage of the hiring process. Coordinate with internal departments or external classification authorities to ensure roles are clearly defined and aligned with organizational standards. Liaise with partner offices, such as shared services or centralized HR teams, to track hiring workflows and resolve process bottlenecks. Organize, document, and support selection panels, including scheduling, resume distribution, scoring, and records management. Track and provide status updates on hiring activity to HR leadership or relevant stakeholders. Onboarding & Personnel Support Act as an initial point of contact for new employees, managing orientation, compliance documents, and integration into the organization. Ensure new hires understand available resources, workplace policies, and key contacts to build engagement and retention from day one. HR Operations & Administrative Support Deliver general administrative support to the HR team, including maintaining digital and paper records, submitting forms, and assisting with routine audits. Participate in process improvement projects and organizational initiatives, contributing creative solutions to enhance HR delivery. Support employee data analysis, creating reports for management as needed. Sample Daily Tasks Drafting job postings and coordinating with communications or recruitment teams. Reviewing application packets for completeness and compliance. Scheduling and participating in interviews or panel assessments. Maintaining applicant files and ensuring compliance with data management policies. Preparing and sending offer letters or onboarding packages. Responding to employee and manager inquiries about HR procedures or timelines. Required Education, Skills, and Experience: Proficiency with Microsoft Office applications (Excel, Word, PowerPoint, Outlook). Familiarity with PDF document management software (e.g., Adobe Acrobat). Strong organizational skills and the ability to manage multiple priorities simultaneously. Effective written and verbal communication, with capability to brief individuals or groups. Demonstrated ability to work both independently and collaboratively. High attention to detail and strong follow-through on assigned tasks. Strong interpersonal skills, with the ability to foster positive relationships across departments. High degree of discretion and professionalism in handling sensitive information. Problem-solving mindset and flexibility to adapt to changing requirements. Commitment to continuous improvement and personal development Preferred Skills and Experience: Prior experience supporting HR functions in government, defense, higher education, or large enterprise environments. Professional HR certification (PHR, SHRM-CP, or equivalent). Bachelor's degree in human resources, business administration, or a related field. Familiarity with specialized HR information systems (HRIS) or applicant tracking systems (ATS) is a plus. Physical Demands and Expectations: Regular physical activity to include walking, climbing stairs, bending, stooping, reaching, lifting (up to 30 pounds), and standing; occasional prolonged sitting Ability to speak, read, hear and write, with or without assistance Ability to use phone and computer systems, copier, fax and other office equipment This position description represents a summary of the major components and requirements of the outlined job. Other duties and responsibilities may be assigned or required as business needs dictate. Questions regarding this description should immediately be addressed to the department manager or to Human Resources. LIFE CYCLE ENGINEERING Life Cycle Engineering (LCE) is a privately held, employee-owned company with an emphasis on "doing the right thing the right way", which applies to the way we treat our customers and employees. We are proud to have been recognized as a "Best Place to Work" in Engineering and in many states and local communities in which we work! Learn more below and at www.lce.com. Mission Our mission is to enable people and organizations to achieve their full potential. As a professional services organization, our mission is focused on our clients' people and organizations. It is our company's cornerstone belief that we will not lead the industry in assisting our clients unless we excel at helping our own people and teams reach their full potential. Culture Our corporate culture encourages personal and professional growth because LCE's success depends on the talent, innovation, professionalism, and commitment of its employees. LCE is a strengths-based organization focused on turning individual talents into strengths and then turning individual strengths into organizational performance that supports our clients' success. Benefits Affordable Medical/Dental/Vision Plans for employees and their families Free Employee Life and Disability Insurance, with supplemental coverage options available Health Savings Account and Flexible Savings Account options Company matched 401(k) & company-funded Employee Stock Ownership Program (ESOP) Paid Vacation, Holiday, Sick Leave Continuing Education and Professional Development programs at all levels Flexible Schedules and Relaxed Dress Code Employer-sponsored events, social collaboration, and open communication Free access to an extensive online training library, including certification prep Bonus Program for outstanding contributions, Employee Referral Program, numerous Recognition Opportunities, and more... *Benefits may vary by business unit and location. Life Cycle Engineering is an equal opportunity employer and makes all employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, genetic information, application for or service in the military or status as a disabled veteran or veteran, because of or on the basis of pregnancy, childbirth, or related medical conditions, including, but not limited to, lactation, and any other status protected by applicable state or federal law.