Purchasing Agent

Description

The Purchasing Agent provides purchasing support for the hospital with an emphasis on delivering high quality, low-cost care. Uses the Lawson purchasing systems to order approved supplies and capital equipment at the best prices allowed by hospital contracts and resolves issues in ordering (such as back-orders, pricing, and quantity discrepancies) to support excellent and efficient patient care on a daily basis. Ensures quality and timeliness of delivery of all items ordered.

Responsibilities:
1.Reviews and edits Lawson purchase requisitions prior to placing orders. Reviews for best pricing (by comparing contracts), necessity (through knowledge of supply usage), accurate information to ensure completion of order, including department and expense codes, clear routing instructions and appropriate signatures.
2.Contacts service vendor for copier machine repairs within 1 business day. Follows up to ensure service has been provided and machine is functioning properly.
3.Maintains control over the Materials Management credit card, ensuring compliance with the UNC Health Care credit card policy.
4.For incoming invoices, validates pricing, terms and quantities. Resolves differences with Accounts Payable and vendor to minimize materials costs and late charges. Involves supervisor as needed.
5.Handles returns, shortages and backorders efficiently. Obtains authorization numbers for items to be returned. Reports shortages to vendors. Notifies department leaders of back-order status, and works to resolve supply issue based on urgency for best patient outcomes.
6.Monitors changes in price or unit of measure. Submits updates to dictionary to shared service center.
7.For capital service and projects, coordinates with accounting to tag items, recording purchases as agreed to facilitate item tracking. For capital asset retirements, coordinates notification to Accounting to remove asset and notifies them of disposition (sale or trash) to ensure removal of item from records.
8.Uses GPO to verify pricing and contracts.
9.Processes capital purchase orders, ensuring all information required is captured on cover sheet, with all approvals in place.
10.For capital, service and capital projects, copies of purchase order, pricing agreements, service contracts and company documentation are scanned and submitted to MediTract for inclusion.
11.Maintains control over the Materials Management Petty Cash account, ensuring compliance with the Wayne UNC Health Care cash policy.
12.Ensures that appropriate professional and ethical methods are displayed when meeting sales representatives and teammates. Understands and adheres to Vendor Guidelines and policy prohibiting the acceptance of any gifts.
13.Involves supervisor when assistance is needed to resolve issues. Keeps supervisor updated on concerns or problems.
14.Supports activities for year-end inventory.
WAYNE

Other information:
Education
Associates degree in accounting, business administration, finance, health administration or related field required. Will consider equivalent combination of education, training, and experience.

Licensure/Certification
None.

Experience
Minimum two years' experience in a purchasing role preferred.

Knowledge, Skills and Abilities
*Knowledge of Lawson or other procurement system preferred.
*Considerable knowledge to research and evaluate a variety of products.
*Strong customer service and interpersonal skills.
*Attention to detail and good organizational skills.
*Proficient with MS Office and able to learn new software rapidly.
*Ability to read, write and communicate effectively in English.

Valid NC Driver's License: No
If driving a Wayne UNC Vehicle, must be 21 years old and MVR must be approved by Risk Management.

MM-490
01.8460.MM-490.NON-CLIN

Legal Employer: Wayne Health

Entity: Wayne UNC Health Care

Organization Unit: Materials Management

Work Type: Full Time

Standard Hours Per Week: 40.00

Work Assignment Type: Onsite

Work Schedule: Day Job

Location of Job: WAYNE MED

Exempt From Overtime: Exempt: No

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.