Administrative Assistant III

Theexecutive administrative partnerwill supportLenovo executivesandis responsible forkeepingthe organization running smoothly and effectively in a complex global environment.

The successful candidate for this role willbe responsible for a wide range of administrative tasks, including but not limited to coordinating intricate travel arrangements, preparing and submitting expense reports, managing dynamic calendars, drafting and editing documentation (such as memos, emails, and other communications),managing logistics foron-site and off-site team eventsand supporting additional projects as assigned.This position requiresa high levelof discretion and the ability to handle confidential information with professionalism.

Job Responsibilities:

• Responsible for pro-activecalendar management/ gatekeepercoordinating internal/external meetings
• Attend executive staff meetings
• Tracking actions, followingup
• Assistwith org specific projects paying high attention to detail on event planning
• Workshops, team events
• High degree of initiative and ability toanticipateneeds
• Ability to practice best judgement when making decisionson behalf of executive
• Arrange multi-leg international and domestic travel
• Pro-active tracking of all flight and ground transportation
• Complete understanding of company policies and tools
• Educate executives on policy and new procedures (spend limits, city caps)
• Review/approve expense reports on behalf of executive
• Process expense reports and reconcileagainst statements
• Understanding of organizational structure
• Ability to work across GEO's
• Maintains confidentiality of all sensitive or proprietary information
• Generate and format presentations
• Assistsextended team members with administrative duties as needed
• Provide mentorship to admin assistants in support center
  

Basic Qualifications:

• Associate's degreeor combined 3+ years of experience supporting executives in a corporate environment
• Proficient in MS Office 365 Suite

• Ability to work independently in a fast-paced environment with professionalism and tact
• Excellent communication and interpersonal skills and the ability to collaborate effectively with others
• Strong leadership skills
• Positive, can-do attitude willing to help team and peers
• Ability to prioritize effectively and take ownership of responsibilities
• Strong attention to detail demonstrating accuracy and thoroughness of work
• Flexibility to accommodate an ever changing, global environment with strong analytical skills to find solutions