New

Administrative Assistant

Flint Hills
life insurance, parental leave
United States, Minnesota, Rosemount
Mar 12, 2026
Your Job We are looking for a detail-oriented Administrative Assistant to provide administrative and project-support services for the Projects organization at the Flint Hills Resources Pine Bend refinery in Rosemount, MN. This role is ideal for someone who enjoys solving problems, anticipating needs, improving processes, and creating an excellent experience for all. Our Team You'll join the Project Capability and Project Management teams at the Pine Bend Refinery - a group that values partnership, reliability, and strong follow through. This team supports a wide range of capital and turnaround projects and collaborates daily with project managers, project engineers, capability leaders, contractors, and cross functional refinery partners. Our team environment is hands on, highly collaborative, and fast moving. We rely on transparent communication, strong systems stewardship, and proactive coordination. You will be a critical partner in keeping project workflows running smoothly, ensuring information is accurate and accessible, and helping provide a positive experience for employees, contractors, and visitors. What You Will Do Provide administrative support for capital and project teams, including document management, reporting, and project closeout activities. Coordinate meetings, events, catering, room reservations, calendars, and visitor logistics. Manage office operations, including supplies, equipment inventory, facilities requests, mail, shipping, and common area upkeep. Serve as an administrator for project systems and tools (ACC, EcoSys, Leankit, SharePoint, Power BI, EAM, Coupa). Maintain project documentation, transmittals, templates, asset lists, and SharePoint sites. Support project development and tracking through data updates, dashboards, and project intake setup. Assist project managers with procurement requests, work orders, IT tickets, and project setup or closure. Support onboarding and offboarding by coordinating workspace, equipment, access, and system permissions. Manage project and department calendars, recurring meetings, recordings, and meeting preparedness. Document processes, prepare meeting notes, create signage/communications, and support continuous improvement initiatives. Coordinate employee and project-related travel and expense reporting Who You Are (Basic Qualifications) Experience delivering administrative, coordination, or support services in a fastpaced environment. Proficiency with Microsoft Office tools, including Outlook, Excel, Teams, and SharePoint. Ability to learn and navigate new technical systems such as ACC, EcoSys, Coupa, EAM, Leankit, and Power BI. What Will Put You Ahead Experience supporting engineering, project management, or industrial operations teams. Prior experience in the refining, energy, construction, or industrial sectors Experience with ACC, EcoSys, Leankit, Coupa, EAM, or Power BI. Experience coordinating events, logistics, or crossdepartmental activities. Experience with project intake processes, project closeout workflows, or records retention programs. Experience supporting engineering, project management, or industrial operations teams. Prior experience in the refining, energy, construction, or industrial sectors Experience with ACC, EcoSys, Leankit, Coupa, EAM, or Power BI. Experience coordinating events, logistics, or crossdepartmental activities. Experience with project intake processes, project closeout workflows, or records retention programs. This role is not eligible for Visa Sponsorship. For this role, we anticipate paying $27.00 - $34.00 per hour. This role is eligible for variable pay, issued as a monetary bonus or in another form. At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy. Hiring Philosophy All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here. Who We Are As a Koch company, Flint Hills Resources is an industry-leading refining company making the oil and transportation products that keep the world moving. We make a large supply of fuel for gas stations and airports in addition to transporting crude oil, natural gas liquids and refined products through 4,000+ miles of pipeline - delivering energy to farmers, manufacturers and families. Our team champions innovation and excellence to help power modern life. At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company. Our Benefits Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter. Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results. Equal Opportunities Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here, aqui, or tu).