Research Program Coordinator

The Department of Pediatrics is seeking a Research Program Coordinator to support the operational, documentation, and quality infrastructure of a highly specialized neonatal-perinatal, neurological, and neurodevelopmental research portfolio. The Research Program Coordinator works across multiple studies and teams to develop, implement, and maintain standardized processes that support complex clinical research activities involving advanced MRI workflows; data registry and quality improvement initiatives; multidisciplinary assessments; and multi-site collaboration.

This role serves as a liaison between investigators, research staff, institutional offices, and external collaborators to ensure alignment of submission requirements, documentation practices, and institutional expectations across projects. The position assists in developing procedures, training resources, and operational guidance that enable study teams to effectively initiate and carry out research and registry activities with unique data collection and data-sharing requirements. As part of this work, the coordinator develops and supports internal quality review and monitoring processes to strengthen documentation consistency, promote adherence to institutional and sponsor requirements, and proactively identify areas for process improvement across the program. The role also facilitates activation and onboarding of new research and registry initiatives, supports institutional documentation and agreement processes, and promotes accountability and consistency in program-level practices.

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

• This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration.

• Knowledge of developing and implementing standardized processes, policies, or operational guidance to support research programs.

• Expertise in conducting documentation review or internal quality monitoring to support adherence to institutional and sponsor requirements.

• Expertise in serving as a liaison among investigators, research staff, and institutional offices to support multi-study or program-level research activities.

• Knowledge in coordinating data-sharing initiatives, registry activities, or facilitating institutional agreement processes (e.g., data use or data transfer agreements).

• Coordinates and assists with development of study protocols and associated documents

• Coordinates activation processes for data registry and quality improvement initiatives, including preparation and submission of required institutional documentation and facilitation of data use and data transfer agreements

• Monitors program budget(s) and approves unit expenditures

• Develops policies, procedures, and institutional agreements on behalf of the program

• Coordinates the daily activities and contracts related to one or more research program(s)

• Serves as a unit liaison and subject matter expert among internal and external stakeholder groups, collaborates across disciplines and functional areas, provides program information, and promotes the accomplishments and developments of scholars and research initiatives

• Assists in the development, coordination, and facilitation of trainings and workshops for internal and external audiences to disseminate research program developments and information

• Plans, develops, and implements processes and protocols to support research aims

School of Medicine and Public Health, Department of Pediatrics, Administration - Clinical Research

The Department of Pediatrics at the University of Wisconsin School of Medicine and Public Health is a vibrant academic department comprising more than 230 faculty members in 16 subspecialty divisions. The department promotes and enhances the health of children through outstanding clinical care, exemplary education of pediatric trainees, performance of cutting-edge research, and vigorous advocacy. Our faculty and research staff enjoy a robust infrastructure of services as well as the opportunity to contribute to our world-class research portfolio - since 2015 the department has ranked among the Top 20 pediatrics departments receiving NIH funding, according to Blue Ridge Institute for Medical Research. To provide remarkable health care for everyone in our community, we are committed to fostering a diverse, equitable, and inclusive environment in all aspects of our work. To learn more about the department's work and accomplishments, please visit: https://www.pediatrics.wisc.edu/.

• The starting salary for the position is $80,000 annually; but is negotiable based on experience and qualifications.

• Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

• SMPH Faculty /Academic Staff Benefits Flyer 2026

• Experience coordinating clinical research studies.

• Minimum two (2) years of experience in clinical research.

• Previous experience with OnCore, eBinders, Electronic Health Records (preferably EPIC), and/or REDCap.

• Minimum two (2) years of experience coordinating and implementing research study start-up activities for highly specialized neonatal-perinatal, neurological, and/or neurodevelopmental clinical research studies involving advanced MRI methodologies.

• Minimum two (2) years experience supporting pediatric, longitudinal, or multidisciplinary clinical research studies.

Bachelor's Degree preferred; focus in biological sciences, health care, or a related field preferred

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To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.

• Cover letter

• Resume

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Ashley Rupnow, ashley.rupnow@pediatrics.wisc.edu, 608-265-3961

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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