New

Administrative Specialist II

University of Georgia

retirement plan, remote work

United States, Georgia, Athens

Mar 03, 2026

Posting Details

Posting Number	S14801P
Working Title	Administrative Specialist II
Department	EITS-VP Office
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
College/Unit/Department website	eits.uga.edu
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday - Friday, 8am - 5pm * This position is not eligible for remote work.
Advertised Salary	Up to 54,000
Posting Date	03/03/2026
Open until filled	Yes
Closing Date
Proposed Starting Date	04/13/2026
Special Instructions to Applicants	Please provide name and contact information for three professional references. This position is not eligible for work authorization sponsorship.
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Executive Assistant I
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	Bachelor's degree or equivalent
Preferred Qualifications
Position Summary	The individual in this position provides administrative and secretarial support to the Vice President for Information Technology and his team of direct reports.
Knowledge, Skills, Abilities and/or Competencies	Excellent organizational and analytical skills Exceptional written and verbal communication skills Fully proficient in Microsoft Office Suite High technical ability including but not limited to strong working knowledge of Microsoft Excel Considerable knowledge in office practices and procedures Desire and ability to take initiative Strong problem solving skills Ability to use discretion with confidential information Ability to use independent judgment Ability to work under extremely limited supervision Excellent relational ability / works extremely well with others
Physical Demands	Light to moderate lifting.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Provides administrative and secretarial support to the Vice President for Information Technology and his team of direct reports. (70%)

Assists and deals with issues of highly confidential nature.
Composes, formats, and type's documents, letters, memos, and emails; proofreads and corrects grammatical errors, punctuation, and spelling.
Assembles, researches, and summarizes information from various resources; compiles data or calculates simple statistics to prepare special or recurring reports.
Creates, formats, types, and maintains spreadsheets, graphs, calendars, technical documents, vouchers, and forms.
Prepares purchase orders
Maintains the VPIT's calendar, schedules and coordinates meetings in person and virtually.
Coordinates travel arrangements, prepares travel forms and reimbursement requests.

Percentage of time

Duties/Responsibilities

Maintains and generates reports; manages and maintains departmental records, files, and supplies. (15%)

Compiles, generates, and tabulates various data or statistics for records and recurring reports.
Monitors office supplies inventory and submits orders for same; maintains inventory records of departmental equipment.
Maintains inventory of supplies and places orders to restock supplies as needed.

Percentage of time

Duties/Responsibilities

Oversees and monitors various other office functions. (10%)

Operates multi-line telephone; delivers messages and converses with callers, directs incoming calls, and takes messages.
Operates fax and copy machines.
Signs for shipments of equipment and packages from Central Receiving, UPS, FedEx, and DHL and delivers shipments and packages to individuals who are addressed.
Distributes mail and other documents/information to staff.
Assists and advises others concerning records, reports, policies, and procedures.
Greets visitors to department and escorts them to individuals whom they are to meet.

Percentage of time

Duties/Responsibilities	Performs other Administrative Associate duties assigned. Attends training classes; attends EITS functions and meetings; participates/serves on various committees for EITS and the University of Georgia.
Percentage of time	5