Admin Support Specialist

9:00 AM - 3:00 PM on Wednesday & Thursday with flexible 3rd day each week

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.

UNC's Bowles Center for Alcohol Studies ( BCAS) is one of 20 national Alcohol Research Centers funded by the National Institute on Alcohol Abuse and Alcoholism ( NIAAA). BCAS faculty members conduct groundbreaking scientific research and are invited to speak at national and international conferences, and several have received NIH MERIT and Career Awards. For more than 35 years, BCAS has been a leader in the search for the causes and prevention of alcohol use disorder ( AUD) and has worked to improve intervention and treatment for AUD.

University of North Carolina's Bowles Center for Alcohol Studies is seeking a proactive, detail oriented Administrative Support Specialist to join our team. Reporting to the Business Officer, this role plays a key part in keeping our operations running smoothly by providing administrative, HR, and accounting support while serving as a welcoming presence for visitors, faculty, and staff.

As Administrative Support Specialist, you will:
* Coordinate building and lab access for employees and ensure smooth onboarding by assisting new hires with University orientation requirements, office assignments, and system access.
* Support offboarding by assisting with required documentation in accordance with University policies.
* Provide administrative support across the Center, including assistance with HR processes and maintaining compliance with University, state, and federal guidelines.
* Serve as a professional and welcoming point of contact for guests, faculty, and staff.
* Maintain and track Center inventory; coordinate surplussing and ordering of supplies and equipment.
* Assist with managing telephone system requests, updates, and changes in collaboration with UNC Telecommunications.
* Attend University-sponsored workshops to stay current on new systems and processes.
* Provide comprehensive administrative support to search committees, including scheduling, candidate communication, travel arrangements, itinerary creation, and documentation management.
* Ensure all search activities adhere to University, state, and federal regulations.
* Assist with administrative accounting tasks and provide backup support to the Business Officer as needed.

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

* Basic office skills
* Understanding of State reimbursements and allowances, travel and itineraries;
* Ability to maintain confidentiality
* Self-motivating
* Ability to work in groups

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.