Gift & Data Coordinator

Position Type:

Remote Type:

Salary Range:

$29.00-$34.00

Job Shift:

Job Description:

The Gift & Data Coordinator is essential to the effective data management, gift administration, and operational efforts of the Institutional Advancement (IA) team within Dunwoody College of Technology. This role is responsible for
accurate gift processing, timely donor acknowledgment, proactive data quality oversight, and seamless reconciliation of fundraising revenue. By providing a reliable, compliant, and consistent information resource, this position supports strategic fundraising objectives and enhances donor and alumni engagement. The Coordinator performs well both independently and as a collaborative team member. This position reports to the Director of Advancement Operations.

POSITION RESPONSIBILITIES/FUNCTIONS

Gift Administration & Financial Reconciliation

* Process all gifts and commitments received in the form of cash, checks, credit cards, stock transfers, IRA

transfers, gifts in kind, planned gifts, event registrations, payroll, etc., in accordance with IRS, CASE, and

internal guidelines.

* Evaluate gift documentation and conduct research on gifts to ensure proper coding, and communicate with

relevant staff or donors to clarify gift intent before finalizing entry.

* Produce and distribute official tax receipts, standard acknowledgments, and year-end tax statements within

established timelines.

* Maintain acknowledgment templates and merge fields, and support updates to language in collaboration with

the Donor and Alumni Relations team.

* Manage the tribute and memorial notification process.

* Process monthly pledge reminders.

* Generate and distribute standard gift reports; collaborate with Accounting to reconcile fundraising totals with

deposits and resolve any discrepancies.

* Partner with the Director and the Controller to prepare and provide required documentation, gift backup, and

reporting for the annual financial audit to ensure institutional transparency and compliance.

Data Management & Quality

* Enter new donor, prospect, and alumnus records into the database, and update as needed or requested using

global add and import functions for efficiency, along with online tools for information that isn't easily

accessible.

* Ensure secure and sensitive handling of confidential documents and information.

* Work with the Advancement Operations team to create and maintain data-related policy, process, and

procedure documentation.

* Perform routine maintenance, such as updating addresses, processing deceased records, and identifying and

resolving duplicates to ensure the database remains a "single source of truth."

* Continuously improve overall data quality by identifying and correcting data inconsistencies and informing

revisions to workflows and database practices.

* Proactively learn existing and newly released functions of Raiser's Edge NXT and other tools to remain at the

forefront of technological advancements.

* Assist in training staff on policies and processes, as well as the use of the database.

Operations & Team Collaboration

* Assist in managing electronic and hard-copy filing systems, adhering to data management policies. Scan, sort, and file documents and other materials. Perform routine maintenance on filing systems. Ensure confidentiality and security of all files and records.

* Order and keep track of mailing supplies for IA.

* Partner with the Event and Alumni Relations Coordinator by creating online registration forms, entering online event registrants into the database, and tracking invitee responses as they are received.

* Assist with and attend IA events, including occasional evening and off-campus events.

* Assist the Development team with preparing and sending small mailings.

* Act as an ambassador for IA and the College, promoting our mission and core values, while completing additional tasks and special projects as needed.

CORE COMPETENCIES

* Strategic Skills: Has the functional and technical knowledge and skills to do the job at a high level. Makes good

decisions. Provides sound advice and solutions. Provides honest and in-depth analysis on problems and issues.

* Operating Skills: Makes timely decisions. Accepts responsibility for tasks and meets objectives and measures.

Documents process, progress, and results. Is committed to continuous improvement. Works toward the most

efficient and effective work processes.

* Courage: Has difficult conversations as necessary. Approaches interpersonal issues or situations quickly and

directly.

* Energy and Drive: Is action-oriented and full of energy for challenging tasks/issues. Is constantly and consistently

one of the top performers. Steadfastly pushes self and others for results.

* Organizational Positioning Skills: Can maneuver through complex situations effectively. Is sensitive to how

people and organizations function.

* Personal/Interpersonal Skills: Builds constructive and effective relationships. Is dedicated to meeting the

expectations and requirements of internal and external stakeholders. Adheres to Dunwoody's core values. Is widely

trusted - Keeps confidences and admits mistakes. Practices attentive and active listening. Is personally committed

to and actively works to continuously improve.

QUALIFICATIONS

* Minimum of two years of experience in a professional non-profit office environment, or equivalent experience

in a data-centric role.

* Database experience and skills, preferably Raiser's Edge NXT, along with the ability to learn new tools and

emerging technologies.

* Familiar with Microsoft 365 Office Suite.

* Excellent written and verbal communication skills.

* Close attention to detail and accuracy.

* Strong organizational skills.

* Ability to prioritize and manage multiple tasks.

* Ability to handle confidential and sensitive information professionally.

* Thoughtful problem-solver with a focus on follow-through and results.

* Ability to work a flexible schedule, including select evenings to meet college needs.

Dunwoody supports a hybrid work environment, and this role currently requires three days per week on-site. As we

continue to assess our team's needs, this schedule may be reviewed and adjusted periodically.