Manager, Project Controls Administration

The final salary will depend on the candidate's qualifications. Those with 8 years or more of required experience can expect offers up to the midpoint of the salary range. Metra provides full pay ranges so candidates can consider their growth potential.

Clickhereto learn more about our benefits!

Qualified veterans who meet the minimum requirements will receive outreach during the recruitment process in accordance with Federal and State laws, including the Illinois Veterans Preference Act. Meeting the minimum qualifications does not guarantee an interview or job offer. The most qualified candidate will be selected.

Metra is one of the largest and most complex commuter rail systems in North America, serving Cook, DuPage, Will, Lake, Kane, and McHenry Counties. The agency is linking communities in Northeastern Illinois by providing safe, reliable, and efficient commuter service.

Metra's Capital Delivery Department is divided into seven sections: Stations and Parking Design, Civil/Structural Design, Electrical/Mechanical Engineering, Construction, NEPA, Project Management, and Project Controls. The Station and Parking Design manages the design of Metra's station and parking capital projects. The Wayfinding and Signs team is a subgroup of Stations and Parking Design that manages wayfinding and sign projects related to Metra stations. The Civil/Structural Design manages the design of capital infrastructure projects including tracks, bridges, and yard facilities. Electrical/Mechanical manages traction power and mechanical capital projects. Construction manages the construction of capital projects. The NEPA team manages the environmental review and historic resources review processes for capital projects. The Project Management team leads various capital projects across the Capital Program. The Project Controls team continually improves the processes and systems that are used to manage capital projects.

Reporting to the Director, Project Controls, the Manager, Project Controls Administration manages the capital project administration staff and provides professional administrative support ensuring appropriate and consistent use of the Program Management Information System (PMIS) across design and construction teams, adherence to process workflows, document management, and project progress.

The primary duties include: Supervise assigned staff responsible for monitoring the workflow process within PMIS, ensuring all steps are completed in accordance with established project plans, processes, and timelines; generating and disseminating reports; and following up with individuals or groups who are non-compliant. Provide strategic oversight of contract and project documentation processes by ensuring accurate entry and updates in PMIS systems, monitoring document and invoice workflows, reviewing and generating status reports, and driving timely communication with project managers and internal stakeholders to resolve delays, vendor inquiries, and approval constraints. Lead quality control and process flow audits to verify document accuracy, proper routing through workflows, timely delivery to designated parties, and correct filing in the document management system; coordinate cross-functional meetings to foster collaboration, resolve issues, and ensure tasks remain on schedule. Review project requirements, identify interdependencies with internal or external departments or service providers, and delegate responsibilities. Monitors and evaluates regular and ad hoc reports on the capital delivery project portfolio that are provided to management and executive leadership. Approve time off, coordinate staff schedules, fill vacancies as necessary, and ensure compliance with departmental and company policies and objectives. Decide/implement staffing decisions, performance evaluations, and performance improvement, disciplinary, and/or termination procedures. Make recommendations regarding hiring, performance evaluations, disciplinary and/or termination procedures. Promote safe work practices and maintain and foster a safe work environment. Perform otherrelated duties as assigned to meet the ongoing needs of the organization.

Metra is a railroad employer subject to the provisions of the Railroad Retirement Tax Act, not the Social Security Administration.

1. Bachelor's degree in Engineering, Construction Management, or related field OR in lieu of degree a combination of education and experience that equals four years supporting and tracking projects and program data.
2. In addition to #1 above, must have six (6) years' experience in project control or project administration.
3. Three (3) years of supervisory experience required that includes three of the following responsibilities: day-to-day employee management, assigning tasks, providing guidance and training, monitoring performance, conflict management, budgeting, hiring, discipline and/or termination.
4. Considerable knowledge of project administration principles.
5. Good knowledge of electronic document management systems.
6. Good knowledge of document management procedures and practices.
7. Good organizational, analytical, and problem-solving skills.
8. Strong record-keeping skills with attention to detail and accuracy.
9. Excellent interpersonal skills necessary to interact with all levels of management, employees, external consultants, and organizations.
10. Proficient in use of Microsoft 365 (Excel, Word, PowerPoint, Access, SharePoint), and data management systems.
11. Ability to conduct training consisting of multi-disciplinary members.
12. Ability to exercise discretion and good judgment in working with confidential information.
13. Ability to interface concisely with executive level staff.
14. Must be available to work flexible hours in the early morning, late afternoon, evenings, or weekends.

Metra employees in an active review period under the current discipline policy or who have documented attendance or performance issues will not be considered and/or selected for this position.

Please note: Regardless of any state laws that legalize marijuana, Metra prohibits applicants and employees' use or possession of marijuana (or marijuana paraphernalia), or having detectable amounts of marijuana in their bodies, including synthetic and/or non-synthetic substances such as THC for any reason for preemployment screening purposes, while on duty, subject to duty, on Metra property, or in Metra work equipment and vehicles.

Metra is committed to ensuring that our career website and recruiting process are accessible to all individuals. For general assistance, please contact talentacquisition@metrarr.com. If you require reasonable accommodations to complete this application, participate in interviews, complete any pre-employment testing, or engage in any other aspect of the employee selection process, please direct your inquiries to the Reasonable Accommodations Committee at RAC@metrarr.com.

Metra is an Equal Opportunity/Affirmative Action Employer. It is our policy to fill vacant positions with qualified candidates without regard to race, color, sex, religion, national origin, age, gender identity, disability, or any protected categories, assuming an individual can perform the essential functions of the job with or without accommodation.