Senior Payroll Benefits Analyst

At Lucile Packard Children's Hospital Stanford, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.

Job ID: P142042-2377

JOB SUMMARY

This paragraph summarizes the general nature, level and purpose of the job.

The Senior Payroll Benefits Analyst is responsible for ensuring the quality administration of payroll deductions, including payroll taxes, health and welfare benefit deductions, and retirement administration in accordance with plan documents, applicable Collective Bargaining Agreements, and in accordance with federal, state and local requirements. This role serves as a subject matter expert for payroll tax compliance, supports audits, and investigations, interprets regulatory changes and partners close with HR, Legal, Finance, Labor Relations and Payroll Operations to mitigate compliance risk while supporting accurate and timely payroll processing.

ESSENTIAL FUNCTIONS

The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned.

Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.

Must perform all duties and responsibilities in accordance with the hospital's policies and procedures, including its Service Standards and its Code of Conduct.

Payroll Compliance

* Ensure payroll practices related to benefits, retirement contributions, deductions, and taxes comply with applicable federal, state, and local laws and regulations.

* Monitor regulatory changes impacting payroll deductions.

* Provide compliance guidance to Payroll Operations and Benefits teams on payroll related regulatory matters.

* Ensure timely and accurate processing of payroll taxes, benefit premiums and retirement contributions.

* Monitor and balance weekly payrolls ensuring accuracy of tax calculation and withholding including remote work taxation.

* Ensure accurate tax reporting and resolution of historical payroll tax issues.

* Responsible for researching and understanding complex and continually changing employment tax laws.

Benefits & Retirement Administration

* Ensure accurate payroll deductions for employees benefits including but not limited to: Medical, dental, vision, Flexible Spending Accounts, Health Savings Accounts, Life, disability insurance and workers compensation.

* Ensure compliance for retirement plans, including: 401(k), 403(b) and 457(b), employee and employer contributions and annual limits.

* Ensure compliance with: ERISA, IRS regulations and ACA reporting requirements.

* Partner with Benefits and vendors to ensure timely remittance of benefit premiums and retirement contributions.

Audit, Risk Management & Controls

* Conduct payroll, benefits and retirement compliance audits and testing.

* Support internal, external and regulatory audits.

* Develop and maintain compliance documentation, controls and standard operating procedures.

* Identify system issues and recommend corrective actions.

Systems, Data and Reporting

* Partner with Payroll Operations and HRIS to ensure payroll and benefits systems are configured accurately and compliantly.

* Validate system logic related to deductions, contributions, caps, and retroactive adjustments.

* Develop compliance reports and dashboards for leadership.

Training & Education

* Provide training to payroll, HR, and managers on benefits and retirement policies and procedures.

* Provide guidance on new pay practices, benefit plan changes, and retirement plan updates.

* Serve as the Subject Matter Expert (SME) for the Payroll department.

MINIMUM QUALIFICATIONS

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: Bachelor's Degree in Accounting, Finance, Human Resources, Business Administration or related field.

Experience: Seven (7) years of progressive payroll experience with at least five (5) years focused on payroll compliance, benefits deductions and retirement plan administration.

KNOWLEDGE

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education or licensure/certification.

*In-dept knowledge of payroll compliance related to benefits, retirement, and taxation.

*Ability to interpret complex regulations and translate them into operational guidance.

*Strong attention to detail and high level of accuracy.

*Effective communication skills with the ability to influence and advise stakeholders.

*Ability to manage multiple priorities in a fast-paced healthcare environment.

PHYSICAL REQUIREMENTS

The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.

Pay Range

Compensation is based on the level and requirements of the role.

Salary within our ranges may also be determined by your education, experience, knowledge, skills, location, and abilities, as required by the role, as well as internal equity and alignment with market data.

Typically, new team members join at the minimum to mid salary range.

Minimum to Midpoint Range (Hourly): $53.98 to $71.57

Stanford Medicine Children's Health (SMCH) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SMCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.