Accounts Payable Manager

Come join our family! If you are interested in truly making a difference in a collaborative and rewarding work setting with a culture of respect, accountability, appreciation, and loyalty, Microbac might be the right place for you!

We offer a positive working environment with engaged and supportive leadership teams along with competitive pay and benefits including medical, dental, vision, life insurance, disability, generous paid time off including vacation, holidays and flextime, a wellness program, referral bonus, tuition reimbursement and more!

ABOUT MICROBAC

Microbac Laboratories, Inc. is a premier commercial laboratory testing firm that partners with clients nationwide, offering laboratory solutions to life science, food and nutrition, and environmental industries and serves our clients with the utmost expertise and respect for their market requirements, constraints, and challenges. We embody a company-wide commitment to exceptional customer experience, which has been refined by over 50 years of trusted, analytical and measurement experience.

As a privately held third-party testing company, Microbac operates with a commitment to our workforce, safety, quality, and compliance. Our diverse work portfolio includes broad accreditation offerings and tested insights across the environmental, food and nutrition and life science markets.

JOB SUMMARY

The Accounts Payable Manager oversees all aspects of the accounts payable function for a multi-site laboratory services organization. This role ensures timely and accurate processing of vendor invoices, expense reimbursements, and payments while maintaining strong internal controls, compliance with regulatory requirements, and positive vendor relationships.

The ideal candidate has experience in healthcare, laboratory services, or other regulated industries and thrives in a fast-paced, growth-oriented environment where operational continuity is critical.

MAJOR/ESSENTIAL FUNCTIONS

• Oversee end-to-end accounts payable operations for Microbac Laboratories, Inc. - a multi-site and state laboratory organization.
• Maintain financial controls and compliance
• Drive process improvement and cash flow optimization
  

KEY RESPONSIBILITIES & ACCOUNTABILITIES

• Oversee end-to-end accounts payable process, including invoice intake, coding, approvals, payment processing, and reconciliation
• Ensure timely and accurate processing of high-volume invoices (lab supplies, reagents, equipment leases, service contracts, utilities, etc.)
• Supervise AP staff (if applicable), including training, performance management, and workload allocation
• Monitor aging reports and ensure adherence to payment terms
• Maintain and enforce strong internal controls over disbursements and vendor master data
• Ensure compliance with company policies, regulatory requirements, and audit standards
• Support internal and external audits by preparing documentation and responding to inquiries
• Oversee 1099 reporting and other tax-related vendor requirements
• Serve as primary point of contact for vendor inquiries and dispute resolution
• Collaborate with Procurement and Operations to streamline vendor onboarding and payment processes
• Partner with Accounting on accrual accuracy and expense classification
• Support capital expenditure tracking in coordination with Finance and Operations
• Lead optimization of AP systems and workflows (ERP, invoice automation, approval routing)
• Identify opportunities to improve efficiency, reduce processing time, and minimize manual intervention
• Implement automation and digital invoice management solutions where appropriate
• Develop and track KPIs (invoice cycle time, cost per invoice, exception rate, early payment discounts captured)
• Support cash flow management through payment scheduling and forecasting
• Ensure alignment between AP disbursements and company working capital strategy
• Provide spend analysis to Finance and Operations leadership
• Any other duty as assigned

MINIMUM REQUIREMENTS

• Bachelor's degree in Accounting, Finance, or related field
• 5-8 years of progressive accounts payable experience
• 2+ years of supervisory or management experience
• Strong knowledge of GAAP and internal control frameworks
• Experience with ERP systems and advanced Excel skills
• Excellent attention to detail and organizational skills
• Ability to work in a fast-paced environment
• General knowledge of basic accounting practices
• General knowledge of accounting software
• Precise data entry skills and PC proficiency (Microsoft Office Suite)
• Excellent communication skills
• Ability to analyze information
• Protects the organization's value by keeping information confidential

PREFERRED QUALIFICATIONS

• Experience in healthcare, laboratory services, diagnostics, or regulated environments
• Familiarity with multi-entity or multi-site organizations
• Experience implementing AP automation tools and ERP systems, specifically Certinia
• CPA or other accounting certification (a plus but not required)

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools; talk or hear. The employee is occasionally required to stand, walk, and sit.
• The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include color vision and depth perception.
• Working Conditions:
  • While performing the duties of this job, the employee will be in a general office environment.
  • The noise level in the work environment is usually moderate.
  • This job may require travel less than 20%.

OTHER

This job description is not an exhaustive list of all duties an employee may be required to perform. Microbac reserves the right to revise the job description at any time.

Employment is at-will. Microbac, promotes a drug-free, alcohol-free workplace. Applicants considered for hire must pass a drug test before beginning work. Refusal to submit to testing will result in disqualification of further employment consideration.

Microbac is an Equal Opportunity Employer - We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. All qualified applicants will receive consideration for employment.