Procurement Specialist

Come join our family! If you are interested in truly making a difference in a collaborative and rewarding work setting with a culture of respect, accountability, appreciation, and loyalty, Microbac might be the right place for you!

We offer a positive working environment with engaged and supportive leadership teams along with competitive pay and benefits including medical, dental, vision, life insurance, disability, generous paid time off including vacation, holidays and flextime, a wellness program, referral bonus, tuition reimbursement and more!

ABOUT MICROBAC

Microbac Laboratories, Inc. is a premier commercial laboratory testing firm that partners with clients nationwide, offering laboratory solutions to life science, food and nutrition, and environmental industries and serves our clients with the utmost expertise and respect for their market requirements, constraints, and challenges. We embody a company-wide commitment to exceptional customer experience, which has been refined by over 50 years of trusted, analytical and measurement experience.

As a privately held third-party testing company, Microbac operates with a commitment to our workforce, safety, quality, and compliance. Our diverse work portfolio includes broad accreditation offerings and tested insights across the environmental, food and nutrition and life science markets.

JOB SUMMARY

The Procurement Specialist is responsible for managing the purchasing activities that support a multi-site laboratory services organization. This role ensures cost-effective procurement of laboratory reagents, consumables, capital equipment, service contracts, and operational supplies while maintaining compliance with regulatory and quality standards.

The ideal candidate has experience in healthcare, clinical diagnostics, environmental testing, or scientific laboratory environments and understands the unique supply chain requirements of regulated lab operations.

MAJOR/ESSENTIAL FUNCTIONS

• Coordinate timely purchasing and provide support to laboratory staff.
• Thorough understanding of company finance system.
• Provide key analysis of purchasing activities to VP of Finance and Senior Management.

KEY RESPONSIBILITIES & ACCOUNTABILITIES

• Partner with strategic sourcing and vendor management to understand laboratory needs
• Timely review, process and issue purchase orders through ERP system
• Ensure timely delivery of critical lab materials to avoid service disruptions
• Coordinate with accounting to resolve invoice discrepancies and payment issues
• Maintain accurate procurement documentation and contract records
• Partner with laboratory leadership, operations, and finance to support annual budgeting and forecasting processes related to lab supplies and capital expenditures
• Analyze spending trends and identify cost-saving opportunities
• Track key procurement KPIs
• Ensure purchases align with approved budgets and financial controls
• Support audits by maintaining complete and accurate purchasing records
• Research and provide insights into bottlenecks within the procurement process (i.e. missing vendor invoices, etc.)
• Any other duty as assigned

MINIMUM REQUIREMENTS

• Bachelor's degree in Supply Chain Management, Business, Finance, or related field
• 3-7 years of procurement experience, preferably in laboratory, healthcare, or scientific environments
• Excellent attention to detail and organizational skills
• Ability to work in a fast-paced environment
• General knowledge of basic accounting practices
• General knowledge of accounting software
• Precise data entry skills and PC proficiency (Microsoft Office Suite)
• Excellent communication skills
• Ability to analyze information
• Protects the organization's value by keeping information confidential

PREFERRED QUALIFICATIONS

• Experience working with ERP systems, specifically Certinia
• CPSM, CSCP, or related supply chain certification
• Prior customer service experience

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools; talk or hear. The employee is occasionally required to stand, walk, and sit.
• The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include color vision and depth perception.
• Working Conditions:
  • While performing the duties of this job, the employee will be in a general office environment.
  • The noise level in the work environment is usually moderate.
  • This job may require travel less than 20%.

OTHER

This job description is not an exhaustive list of all duties an employee may be required to perform. Microbac reserves the right to revise the job description at any time.

Employment is at-will. Microbac, promotes a drug-free, alcohol-free workplace. Applicants considered for hire must pass a drug test before beginning work. Refusal to submit to testing will result in disqualification of further employment consideration.

Microbac is an Equal Opportunity Employer - We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. All qualified applicants will receive consideration for employment.