Donor Events Officer II

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Plans, coordinates, and manages cultivation, recognition, and stewardship events designed to increase awareness and support the philanthropic community of the College of Arts, Sciences & Education. It is the purpose of this individual to assist in the building and strengthening of relationships with donors and donor prospects by way of recognition and stewardship events.

Leads the preparation and execution of event plans, budgets, scripts, briefings, schedules, print and digital material, contracts, and coordination of even marketing in consultation with the College's leadership and in coordination with the FIUF Office of Donor Relations.

Coordinates virtual and onsite event logistics. Oversee college wide cultivation and stewardship events that includes but are not limited to: events at the Ronald W. Reagan Presidential House, CASE Football Suite, CASE donor/alumni engagement events such as Homecoming and various local and regional broad based alumni/donor engagement events. Donor cultivation and stewardship events such as the annual Explorers Club recognition dinner.

Responsible for procurement of goods and services for the department as it relates to recognition and stewardship events. Contracts services of the university and external vendors. Ensures that the university's trustees and other top donors and donor prospects are included in appropriate university events and are recognized for their service and generosity. Conducts post- event filing and archiving (in RE and share drive)

Responsible for the coordination of the stewardship and recognition messages sent as follow-up to an event on an ongoing basis on behalf of CASE leadership. Creates and distributes event-related correspondence (invitation, confirmation, follow-up, rsvp links).

Develops effective donor recognition strategies, including yearlong, highly individualized projects. Develops general recognition of donors, donor gifts including birthday recognition and correspondence, holiday cards/gifts, special recognition or engagement gifts, and special flowers/gift baskets. Tracks gift premiums inventory and procures new items as needed. Also works on gift premium fulfillment (wrap, coordinate pick-up, log into spreadsheet, add in CRM). Assists in coordinating donor endowment reporting.

Collaborates with leadership on departmental planning and organization. Oversees departmental events calendar and maintains event storage and inventory. Also responsible for any departmental filing and archiving. Works to update the events 101 CASE manual as needed.

Maintains data integrity for CASE Office of Advancement. Provides reports on event(s), as needed. Project manage student assistant or give services contact. Data entry (bio info, relationships). Updates and maintains event records in Constituent Records Management (CRM) system by entering donor relations actions and event attributes. Also uses ImageNow.

Serves as a liaison between the department and other agencies, departments, and vendors as it relates to event management.

Interprets and implements policies and procedures as they apply to an assigned area. May recommend changes on policy and procedures as necessary.

May supervise lower level staff.

Performs other duties as assigned or directed. The omission of duties does not preclude the supervisor from assigning duties that are logically related to the position.

Serves as the University's credit card user for departmental transactions. Adheres to University's credit card policies and procedures.

Bachelor's degree and three (3) years of experience planning and coordinating events; OR seven (7) years of experience planning and coordinating events; OR an equivalent combination of relevant education and/or experience.

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

Expanded Background Check

Ability to work evenings and weekends.

Ability to work occasional evenings, weekends and at locations outside of the University

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocr@fiu.edu.

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocr@fiu.edu.

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.