Purchasing Assistant - 138425

Join the Residential, Retail and Supply Chain Services (RRSS) team at UC San Diego, a dynamic and innovative campus department dedicated to delivering exceptional service to the university community. As a valued RRSS team member, you will be contributing to a broad and complex organization consisting of five key units: Housing, Dining and Hospitality (HDH), Integrated Procure-to-Pay Solutions (IPPS), the UC San Diego Bookstore, Triton Print & Digital Media, and the Early Childhood Education Center (ECEC). With a focus on innovation and customer satisfaction, RRSS aims to inclusively meet the diverse needs of the UC San Diego community while fostering a sense of belonging for our students and staff.

As a member of the team, you will be part of a self-funded unit with over 900 staff employees, 1,000 student employees, and an annual operating budget of $250 million, providing housing and dining services to over 20,000 students, faculty, staff, and their families. At UC San Diego, we believe a job is more than just employment - it's a chance to be part of something meaningful. Along with competitive pay, we offer outstanding benefits, retirement plans, and a supportive environment that encourages both professional development and personal growth. Benefits begin on your first day!

Under the direction of the Business Manager of Facilities and Building Services (FBS), the incumbent will receive and process purchase requisitions including low value purchase orders, high value requests and, blanket purchase order renewals, department orders, Express Card purchases, and ledger review. Liaison with private and campus MRO suppliers and contractors, including responding to maintenance concerns, scheduling service, account inquiries and reconciliation, and evaluation of performance. Establish and maintain professional vendor relationships that benefit the University. Provide strong attention to detail in completing forms and projects. Accurately utilize Marketplace, Outlook, Access, Word, Publisher, Excel and Maximo software. Excellent communication, customer service and telephone skills required for heavy contact with internal and external customers and vendors. Thorough knowledge of University policies, procedures and office forms.

• Experience working on a customer service team; and ability to take ownership of customer needs and improve service delivery.

• Successful experience providing/coordinating customer service assistance in a large complex and inter-dependent department organization.

• Experience operating a variety of communication hardware such as; multi-line phones, two-way radios, paging systems and electronic mail and forms.

• Familiarity with facilities management.

• Proven ability in database management, word processing, spreadsheet software, and desktop publishing such as Access, Word, Excel, Microsoft Publisher, Outlook Maximo, and Marketplace.

• Ability to input a high volume of complex data accurately and within pre-established deadlines.

• Ability to operate/manipulate database structures.

• Skill in developing operations and procedural manuals, new administrative policies, procedures and practices.

• Ability to communicate sound judgment and respond quickly to sensitive and urgent situations.

• Proficient in data entry, work processing and keyboarding skills.

• Ability to communicate verbally in a clear, understandable and professional manner.

• Skill and ability to plan, develop, coordinate and implement office system to ensure efficient operation. Proven ability to organize a continuous flow of work in a timely manner while meeting deadlines and with close attention to detail.

• Ability to withstand high pressure and rapid job pace in an environment of changing priorities.

• Ability to fully analyze assignments, gather data and information and to work with tact and diplomacy with all members of the campus community.

• Ability to build and maintain relationships within and across organizational boundaries.

• Ability to uncover the important and relevant information about a problem through effective customer interface, conversation and questioning.

• Occasional overtime may be required

• Background check required.

CANRA Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace