Construction Campus Coordinator, NA

Vantage Data Centers powers, cools, protects and connects the technology of the world's well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Position Overview

This role is based at our Port Washington, WI site.

The Construction Campus Coordinator is responsible for providing critical organizational and administrative support across multiple construction projects on a single campus. This role focuses on aligning and organizing project information, meetings, and deliverables among three general contractors building four facilities simultaneously. Acting as the central coordination point on behalf of the Owner, this position ensures consistent communication, streamlined workflows, and accurate documentation to keep projects on track.

The ideal candidate will be highly organized, proactive, and detail-oriented, with the ability to juggle multiple priorities in a fast-paced construction environment. This role requires comfort working with a wide range of stakeholders-including contractors, internal project managers, and executive leadership-and an ability to synthesize and manage information with accuracy and efficiency.

Essential Job Functions

Project Coordination & Information Management

• Serve as the central point of contact for coordination across three general contractors and four buildings.

• Maintain project schedules, meeting calendars, and coordination logs to ensure alignment between Owner and contractor activities.

• Collect, organize, and distribute meeting agendas, action items, and follow-ups to ensure accountability across stakeholders.

• Track submission and review of key materials, such as RFIs, submittals, and owner approvals, escalating issues as needed.

• Assist with document control processes, ensuring accurate storage, retrieval, and distribution of construction project records.

Meeting & Logistics Support

• Schedule and coordinate recurring cross-contractor meetings, ensuring timely circulation of materials.

• Support on-site logistics by arranging meeting spaces, technology access, and site visit protocols.

• Document meetings with accurate minutes and distribute action items to the appropriate parties.

• Coordinate with internal leadership to prepare reports, presentations, and updates required for senior management or board review.

Stakeholder Communication

• Act as liaison between construction teams, contractors, and Owner representatives to ensure alignment on key priorities.

• Provide regular updates to internal project leadership, summarizing contractor activities, risks, and outstanding items.

• Support the integration of Owner priorities into contractor workflows and maintain clear channels of communication.

Administrative & Operational Support

• Manage calendars, travel arrangements, and logistics for Owner representatives on campus.

• Coordinate campus events, tours, and key milestone celebrations as required.

• Support expense reporting, invoice tracking, and budget documentation related to site operations.

• Handle confidential and sensitive project information with discretion and professionalism.

Additional Duties:

• Handle additional duties as assigned by Management.

Job Requirements

• 6+ years of experience in an administrative or project coordination role, preferably within construction, engineering, or related industries.

• Strong organizational skills with proven ability to manage competing priorities across multiple stakeholders.

• Experience supporting complex projects with multiple contractors or vendors preferred.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); SharePoint or project management tools (Procore, Smartsheet, etc.) a plus.

• Strong written and verbal communication skills; ability to draft concise meeting summaries and professional correspondence.

• Experience maintaining confidential information and working with executive stakeholders.

• Energetic, adaptable, and detail-oriented with a proactive, problem-solving mindset.

• Travel required is expected to be up to 5% but may increase over time as the business evolves.

Physical Demands and Special Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds.

Additional Details

• This position is eligible for company benefits including but not limited to medical, dental, and vision coverage, life and AD&D, short and long-term disability coverage, paid time off, employee assistance, participation in a 401k program that includes company match, and many other additional voluntary benefits.

• Compensation for the role will depend on a number of factors, including your qualifications, skills, competencies, and experience and may fall outside of the range shown.

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other's strengths and respecting each other's weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer

Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.

We'll be accepting applications for at least one week from the date this role is posted. If you're interested, we encourage you to apply soon-we're excited to find the right person and will keep the role open until we do!