New

Administrative Coordinator

YOH Services LLC
401(k), employee discount
United States, Massachusetts, Boston
155 Federal Street (Show on map)
Feb 17, 2026
Administrative Coordinator External ID # NEU12022026 Boston, MA- ONSITE 6 month W2 contract (with potential to extend or transition to perm) Pay rate: $20-25/hr - Depending on Education and Experience Shift: Mon-Fri 8am to 5pm (1 hour lunch) Summary: The Administrative Coordinator provides administrative and project management support to key members of the college senior leadership team and manages and oversees the daily operations of the Office of the Dean under the direction of the Dean's Executive Assistant. The Administrative Coordinator provides exceptional customer service, organization, operational support to the office and other key staff, and assists with scheduling and coordinating internal and external meetings, events and activities that pertain to the mission of the college. We are seeking a dynamic and effective team player with a can-do attitude who can manage complex schedules and competing priorities, while contributing to the overall effectiveness and success of the office. This includes assisting in mobilizing, tracking and completing key projects, monitoring the work of college's standing and ad hoc committees, and providing background data and documents as needed. Responsibilities: Administrative Support-30% Provides high-level administrative support to the college dean's senior leadership team, specifically the Sr. Associate Dean for Administration & Finance and the Sr. Associate Dean for Faculty Affairs, Diversity, Equity and Inclusion, as well as the Associate Dean for Research and Innovations and the Assistant Deans working directly with the Associate Deans, as needed. Manages a high volume of inquiries/requests for the Associate and Assistant Deans that require timely execution while prioritizing scheduling demands and facilitating information flow. Uses judgement and diplomacy to prioritize and efficiently schedule meetings with key contacts across the college and university. Attends meetings as needed; take minutes and assists with action items and follow-up. Gathers, organizes, and assists with the management of confidential and sensitive information across the areas of administration, clinal and interprofessional education, finance, faculty & staff affairs, research & innovation, and human resources. Assists with creating/inputting/updating information in databases, SharePoint and other college systems. Screens, sorts, and distributes office mail; assists with office correspondence, and monitors Dean's Office general email inbox and responds/triages inquiries. Project Management / Special Projects - 50% Manages and oversees the review, submission and processing of all college-related legal contracts and agreements under the direction of the Associate Dean for Administration & Finance and in coordination with the university Office of the General Counsel. Manages and updates SharePoint, listservs and other college-wide documents/information for the Dean's Office and Associate/Assistant Deans. Assists with other special projects as assigned by the Associate Deans. Assists with development and marketing-related initiatives and projects in collaboration with other Dean's Office staff. Assists with other college-specific and university-wide special projects as needed. Office Management & Reception-20% Handles reception desk and duties with professionalism and poise, including overseeing university work study students (including supervision and task delegation in collaborations with Dean's Executive Assistant and the Assistant Dean for Administration & Finance), who may be assisting with reception duties and specific tasks in the Dean's Office. Hires, trains, and supervises student workers; delegates and reviews projects assigned; coordinates weekly work schedule; reviews time sheets. Responds and directs phone calls and requests for information; researches and responds to inquiries from NU community and general public. Greets office visitors and serves as first point of contact for all visitors and guests, including NU faculty, staff and students, prospective students and their families, and all other external and internal constituents. Oversees purchasing of supplies for the Dean's Office and other key departments. Organizes and maintains office supplies and processes to ensure efficiency. Coordinate requests for laptop, projector, and other Dean's Office equipment, as well as work orders for the Bouve offices/labs in Behrakis. Troubleshoots and triages faculty, student, vendor issues that arise, providing excellent customer service and timely responses. Recommends, as needed, solutions to address issues and enhance processes and projects efficiency in the Dean's Office. Skills or Requirements: A Bachelor's degree is required and a minimum of 3-5 years of experience in a professional office setting or customer service environment. Must be able to multi-task, exercise professionalism and good judgement, and work both as a team and independently to manage, prioritize and deliver on various responsibilities and tasks in a timely and effective manner. Proficiency with Office 365 applications and software, particularly Excel, is required. Experience with CRM software, such as SalesForce, and databases is preferred. What's In It For You? We welcome you to be a part of one of the largest global staffing companies to meet your career aspirations. Yoh's network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh's extensive talent community that will provide you with access to Yoh's vast network of opportunities and gain access to this exclusive opportunity available to you. Medical, Dental & Vision Benefits 401K Retirement Saving Plan Life & Disability Insurance Direct Deposit & weekly ePayroll Employee Discount Programs Estimated Min Rate: $17.50 Estimated Max Rate: $25.00 What's In It for You? We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh's network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh's extensive talent community that will provide you with access to Yoh's vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include: Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week) Health Savings Account (HSA) (for employees working 20+ hours per week) Life & Disability Insurance (for employees working 20+ hours per week) MetLife Voluntary Benefits Employee Assistance Program (EAP) 401K Retirement Savings Plan Direct Deposit & weekly epayroll Referral Bonus Programs Certification and training opportunities Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply. Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process. For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh's hiring clients' preferences. To learn more about Yoh's privacy practices, please see our Candidate Privacy Notice: https://www.yoh.com/privacy-notice