Clerical Assistant 1

NOTE: This posting will close on FEBRUARY 21, 2026 or after 50 applications are received, whichever occurs first.

Are you an experienced administrative professional who possesses a sharp attention to detail and outstanding organizational skills, looking for a new challenge? The Department of Transportation is eager to find a candidate for the Clerical Assistant 1 position. This role offers a remarkable opportunity to showcase your skills in a dynamic and stimulating environment. If you thrive in structured settings and enjoy providing vital administrative support to teams, we invite you to connect with us. Join the Bureau of Motor Vehicles within the Snowmobile and All-Terrain Vehicle (ATV) Registration Unit and elevate your career.

In this position, you will be responsible for collecting all incoming mail for the unit from the PennDOT Mail Center. Your tasks will involve reviewing the mail, including items from messenger services, to identify those specifically addressed to the Clerical Supervisor, Manager, or other designated individuals, and delivering it directly to their desks. You will also need to recognize misdirected mail for return to the Mail Center. Your duties will include opening, organizing, and reviewing the mail in accordance with unit standards, which entails removing staples and paper clips, repairing torn documents, rearranging document order, and ensuring small pieces are secured to prevent loss or damage. Additionally, you will attach payments to applications and use a date-stamping machine to mark the receipt date on each application page, ensuring the correct date is set beforehand. You will also employ a PIN machine to assign a sequential PIN number to each application, maintaining their order, and record the starting and ending PIN numbers daily. Finally, you will utilize a computer terminal to enter the PIN numbers along with the corresponding VIN into SAMS, and sort the applications by vehicle type, specifically Snowmobile or ATV, after the PIN entry.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 75 hours bi-weekly
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.

• Telework: You will not have the option to telework in this position.

• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Additional Requirements:

• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.