Technical Writer and Program Support Analyst

AMERICAN SYSTEMS is an employee-owned federal government contractor supporting national priority programs through our strategic solutions in the areas of Information Technology, Test & Evaluation, Program Mission Support, Engineering & Analysis, and Training.

The Technical Writer will provide administrative, editorial, and technical support services developing, editing, and managing high-quality documentation supporting programmatic activities for U.S. defense acquisition programs. This role combines strong writing, organizational, and communication skills with some analytical capability in finance, budgeting, and cost management. The ideal candidate has experience in DoD or defense acquisition environments, is comfortable working with project management data, and can translate complex information into clear, concise products for both technical and non-technical audiences.

Technical Writing & Documentation

Develop, write, and edit technical documents, reports, manuals, standard operating procedures (SOPs), templates, and briefings related to financial analysis and program management.

• Translate complex financial, contractual, and technical information into clear, user-friendly documents for diverse stakeholders (program managers, financial analysts, engineers, and government customers).

• Ensure documentation is consistent in style, tone, and structure and adheres to organizational and DoD standards.

• Maintain and update document repositories, version control, and configuration management for all documentation

Program Support Analyst

• Work with program managers to develop solutions regarding library management, contact management, meeting facilitation, and task tracking.
• Assist in the preparation, review, and documentation of programmatic documents such as schedule, budgets, cost estimates, spend plans, and financial reports.
• Support analysis of financial data (e.g., budget vs. actuals, variance analysis, funding profiles) and help present findings in written reports, charts, and briefing materials. Work with finance and program teams to document financial processes, workflows, controls, best practices and training materials.

Defense Acquisition & Program Support

• Support creation and refinement of acquisition documentation (e.g., acquisition strategies, program management plans, cost estimates, contract documentation, and milestone reviews).

• Capture inputs from subject matter experts (SMEs) in finance, contracting, engineering, and logistics to produce integrated, compliant deliverables.

• Ensure documents align with DoD acquisition policy, financial regulations, and program requirements.

• Participate in meetings and working groups, capture meeting minutes and action items, and develop follow-up documentation.

Quality, Compliance & Communication

• Review documents for clarity, accuracy, completeness, and compliance with applicable DoD and organizational standards.

• Apply plain language principles and quality assurance checks to improve readability and usability.

• Coordinate document reviews and approvals with stakeholders, tracking comments and implementing revisions.

• Prepare briefings and supporting materials to communicate financial and program information to leadership and external stakeholders.

• Bachelor's degree (4-year) in English, Technical Writing, Communications, Business, Finance, Economics, or a related field.

• Active DoD Secret clearance or the ability to obtain and maintain one.

• 2-5+ years of experience in technical writing, documentation, or similar communication-focused/project management roles.

• Strong proficiency in Microsoft Office (Word, PowerPoint, Excel) and familiarity with collaborative tools (SharePoint, Teams, Confluence, or similar).

• Excellent written and verbal communication skills with strong attention to detail, grammar, and structure.

• Ability to interview and collaborate with SMEs and synthesize information from multiple sources into coherent documents.

• Prior experience supporting DoD or other federal defense acquisition programs.

• Familiarity with:

  • DoD acquisition lifecycle and documentation (e.g., milestone documentation, acquisition strategies, program plans)

  • DoD financial management processes, PPBE, or similar federal budgeting frameworks

• Demonstrated experience working with financial or quantitative information, including:
  • Interpreting spreadsheets and financial reports
  • Summarizing financial data and insights in written form
  • Supporting budgeting, cost tracking, or financial planning activities
• Experience with document configuration management and version control practices.
• Experience creating visualizations (charts, tables, infographics) to convey financial and program data.
• Knowledge of style guides (e.g., DoD standards, Plain Language guidelines, or similar).

• Strong organizational and time-management skills with the ability to manage multiple documents and deadlines concurrently.
• Analytical mindset and comfort working with numbers, spreadsheets, and structured data.
• Ability to work independently and as part of a multi-disciplinary, multi-contractor team.
• Professional demeanor and ability to interact effectively with government and industry stakeholders.